Strategic Proposal & Marketing Coordinator

Traffic Planning & Design, Inc.; New Jersey; Hybrid; USD 39,000 - 45,000; Full time

Job summary

TPD in New Jersey is seeking a full-time Proposal Coordinator to support proposal submissions and marketing admin tasks. The role involves generating project advertisements searches, coordinating mailings, and maintaining qualification databases for NJ and beyond.

The ideal candidate has 4–8 years in communications or marketing, strong writing and organizational skills, and proficiency with Microsoft Office; notary license a plus. Compensation ranges per hour described above.

Qualifications

• Associates or Bachelor's degree in Business Administration, Marketing, Communications, or a related field.
• NJ Notary License is a plus (can work with new hire to acquire if necessary).
• 4-8 years of experience in communications or marketing; proposal experience is a plus.
• Proficient in Microsoft Office Suite.
• Experience with Adobe Creative Suite (including InDesign) preferred but not required.
• Experience with SF 330 forms, technical writing, and A/E/C industry experience preferred, but not required.
• Excellent organizational skills with proven ability to manage multiple projects and work independently or in a team setting.
• Ability to multi-task and successfully manage several projects under tight deadlines.
• Excellent writing skills.
• Impeccable attention to detail.
• Good interpersonal, communication and conceptual thinking skills.
• Willingness and ability to collaborate with entry level up to manager level engineers to prepare written materials and manage deadlines.
• Must be a team player and willing to fill in on other related duties as necessary.

Responsibilities

• Conduct New Jersey and possibly other states’ websites searches for pertinent project advertisements on a daily basis.
• Send company-wide notification emails: Leads, Pursuits, Awards, etc.
• Print, bind, and mail packages for NJ Proposal Team.
• Maintenance, continuous upkeep, and utilization of informational databases, spreadsheets, and tracking tools to monitor TPD’s qualifications, credentials, and project experience.
• Maintain/Update NJ Staff Licenses & Certification files.
• Maintain/Update/Create NJ Master Resumes.
• Maintain/Update/Create NJ Master Project Sheets.
• Maintain/Update/Create NJ Pointed Services Sheets.
• Assist the NJ Proposal Team in the preparation of RFPs, RFQs, Registration to do Business Packages, and similar responses from start to finish for various governmental agencies.
• Main point person for ALL general office administrative duties such as: Mail, UPS, printing checks, ordering supplies, coordinating office events, etc.
• Main point person for any admin-related office duties requiring in-person assistance when requested by other office personnel.
• Main point person to assist the NJ Managers with any contract document administration-related duties/documents preparation: (contract, letters, minutes).
• New Hire onboarding support: coordinating with HR, IT, and Marketing Teams, preparing the office space/cubicle, welcoming the new hires and getting headshot and signatures, requesting and filing certs, coordinating/ordering food for new hire lunches.
• Coordinate on and attend marketing events throughout the New Jersey region.

Skills

Writing skills

Organizational skills

Interpersonal communication

Multitasking

Team collaboration

Education

Associates or Bachelor’s degree in Business Administration/Marketing/Communications

Tools

Microsoft Office Suite

Adobe InDesign

Job description

TPD in New Jersey is seeking a full-time Proposal Coordinator to support proposal submissions and marketing admin tasks. The role involves generating project advertisements searches, coordinating mailings, and maintaining qualification databases for NJ and beyond.

The ideal candidate has 4–8 years in communications or marketing, strong writing and organizational skills, and proficiency with Microsoft Office; notary license a plus. Compensation ranges per hour described above.