Proposal Coordinator & Marketing Admin

Hirebridge; Freehold, Northern (NJ, KY); Hybrid; USD 29,000 - 36,000; Full time

Job summary

TPD in New Jersey is seeking a full-time Proposal Assistant to support the team’s proposal submissions and related marketing admin tasks. You will manage documentation, coordinate with engineering and management, and help ensure timely responses to RFPs and RFQs.

The role emphasizes strong writing, organization, and multitasking with attention to detail. Ideal candidates have up to two years in communications or marketing and proficiency with Microsoft Office and Adobe Creative Suite.

Qualifications

• Associates or Bachelor’s degree in business, marketing or communications.
• NJ Notary license is a plus.
• Up to two years in communications or marketing; proposal experience a plus.
• Proficient with Microsoft Office.
• Experience with Adobe Creative Suite preferred, including InDesign.
• Strong writing, organization, and multitasking skills.
• Ability to work independently or in a team.
• Willingness to collaborate with engineers to prepare materials.

Responsibilities

• Search NJ and other states' websites for project ads.
• Send notification emails (Leads, Pursuits, Awards).
• Print, bind, and mail NJ Proposal Team packages.
• Maintain databases, spreadsheets, and project tracking.

Skills

Microsoft Office Suite

Adobe Creative Suite

InDesign

Technical writing

Attention to detail

Communication skills

Team collaboration

Education

Associate or Bachelor’s degree in Business/Marketing/Communications

Tools

SF 330 forms

Job description

TPD in New Jersey is seeking a full-time Proposal Assistant to support the team’s proposal submissions and related marketing admin tasks. You will manage documentation, coordinate with engineering and management, and help ensure timely responses to RFPs and RFQs.

The role emphasizes strong writing, organization, and multitasking with attention to detail. Ideal candidates have up to two years in communications or marketing and proficiency with Microsoft Office and Adobe Creative Suite.