Proposal & Marketing Admin Coordinator

TPD; Lawrenceville (NJ); On-site; USD 39,000 - 45,000; Full time

Job summary

TPD in New Jersey is seeking a full-time Proposal Coordinator to support bid submissions and marketing admin tasks.

You will conduct state website searches, manage RFP/RFQ prep, maintain documents and databases, and assist the NJ Proposal Team with licenses, resumes, and project sheets. This role requires strong writing, organizational skills, and the ability to multitask under deadlines.

Qualifications

• Coursework, Associates or Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• NJ Notary License is a plus (can work with new hire to acquire if necessary).
• 4-8 years of experience in communications or marketing - proposal experience is a plus.
• Proficient in Microsoft Office Suite.
• Experience with Adobe Creative Suite (including InDesign) preferred but not required.
• Experience with SF 330 forms, technical writing, and A/E/C industry experience preferred, but not required.
• Excellent organizational skills with proven ability to manage multiple projects and work independently or in a team setting.
• Ability to multi-task and successfully manage several projects under tight deadlines.
• Excellent writing skills.
• Impeccable attention to detail.
• Good interpersonal, communication and conceptual thinking skills.
• Willingness and ability to collaborate with entry level up to manager level engineers to prepare written materials and manage deadlines.
• Must be a team player and willing to fill in on other related duties as necessary.

Responsibilities

• Conduct New Jersey and possibly other states’ websites searches for pertinent project advertisements on a daily basis.
• Send company-wide notification emails: Leads, Pursuits, Awards, etc.
• Print, bind, and mail packages for NJ Proposal Team.
• Maintenance, continuous upkeep, and utilization of informational databases, spreadsheets, and tracking tools to monitor TPD’s qualifications, credentials, and project experience.
• Assist the NJ Proposal Team in the preparation of RFPs, RFQs, Registration to do Business Packages, and similar responses from start to finish for various governmental agencies.
• Maintain/Update NJ Staff Licenses & Certification files.
• Maintain/Update/Create NJ Master Resumes.
• Maintain/Update/Create NJ Master Project Sheets.
• Maintain/Update/Create NJ Pointed Services Sheets.

Skills

MS Office

Excellent writing

Multitasking

Organization

Team collaboration

Education

Associates or Bachelor’s degree in Business Administration/Marketing/Communications

Tools

Adobe InDesign

SF 330 forms

Job description

TPD in New Jersey is seeking a full-time Proposal Coordinator to support bid submissions and marketing admin tasks.

You will conduct state website searches, manage RFP/RFQ prep, maintain documents and databases, and assist the NJ Proposal Team with licenses, resumes, and project sheets. This role requires strong writing, organizational skills, and the ability to multitask under deadlines.