Project Admin & Front Desk Coordinator — Flexible Hours

Hargrove Engineers & Constructors; Georgia; On-site; USD 55,000 - 85,000; Full time

Job summary

Hargrove Engineers & Constructors seeks an experienced project administrator to manage project documentation, meetings and client communications across one or more projects from proposal through closeout.

The role requires 6+ years of admin support experience in an industrial engineering environment, strong MS Office and Deltek Vision skills, and excellent attention to detail and proofreading. On-site position with fast-paced teamwork across departments.

Qualifications

• High School Diploma or equivalent required; advanced coursework preferred.
• 6+ years of experience providing administrative support, preferably in an industrial engineering environment.
• Proficient with Microsoft Word, Excel, PowerPoint and Outlook.
• Proficient with Newforma and Deltek Vision; other software as needed.
• Extreme attention to detail and excellent proofreading/grammar.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast-paced environment with multi-tasking.
• Ability to prioritize effectively and develop reports.
• Ability to maintain effective relationships with teammates, clients, and vendors.

Responsibilities

• Assisting in Deltek Vision Resource Planning and producing reports.
• Preparation of project organizational charts, correspondence and transmittals.
• Entering and maintaining current client contact information in Deltek Vision and Outlook.
• Creating and proofreading proposals and other technical documents.
• Scheduling project and client meetings and arranging logistics.
• Preparing and distributing project meeting notes and presentations.
• Executing special projects and providing scanning, copying, faxing and filing services.
• Maintaining professional appearance of meeting spaces.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Newforma

Deltek Vision

Attention to detail

Proofreading

Communication skills

Confidentiality

Multi-tasking

Report preparation

Prioritization

Flexibility

Education

High School Diploma or equivalent

Advanced coursework

Tools

Deltek Vision

Newforma

Microsoft Office Suite

Job description

Hargrove Engineers & Constructors seeks an experienced project administrator to manage project documentation, meetings and client communications across one or more projects from proposal through closeout.

The role requires 6+ years of admin support experience in an industrial engineering environment, strong MS Office and Deltek Vision skills, and excellent attention to detail and proofreading. On-site position with fast-paced teamwork across departments.