Senior Project Documentation & Controls Specialist

Hargrove and Associates, Inc; Baytown (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid holidays

Personal paid time off

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

Hargrove and Associates, Inc in Baytown, TX, is seeking an experienced Administrative Project Coordinator to handle project administration from proposal through closeout, and to support the department leaders and project managers.

The ideal candidate has 6+ years of admin support experience in an industrial engineering setting, strong MS Office and Deltek Vision skills, excellent proofreading, confidentiality, and the ability to multi-task in a fast-paced environment.

Qualifications

• Ideal Background Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred.
• Experience: This position requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.
• Required Knowledge, Skills, and Abilities: Knowledge and application of company standards. Knowledge and application of office administration procedures. Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook. Proficient in the use of Newforma, Deltek Vision and other software as needed. Extreme attention to detail. Excellent proofreading and grammar. Ability to communicate effectively, both verbal and written. Ability to maintain confidentiality in all areas.

Responsibilities

• Assisting in Deltek Vision Resource Planning and producing reports.
• Preparation of project organizational charts.
• Preparation of project correspondence and transmittals.
• Preparation of project mailings and labels.
• Entering and maintaining current client contact information in both Deltek Vision and Microsoft Outlook.
• Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.
• Scheduling project and client meetings and arrangements.
• Preparation and distribution of project meeting notes.
• Preparation of client and project presentations.
• Execution of special projects.
• Providing scanning, copying, faxing, and filing services for project related information.
• Maintaining professional appearance of meeting spaces.

Skills

Attention to detail

Communication skills

Multitasking

Confidentiality

Tools

Deltek Vision

Newforma

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Hargrove and Associates, Inc in Baytown, TX, is seeking an experienced Administrative Project Coordinator to handle project administration from proposal through closeout, and to support the department leaders and project managers.

The ideal candidate has 6+ years of admin support experience in an industrial engineering setting, strong MS Office and Deltek Vision skills, excellent proofreading, confidentiality, and the ability to multi-task in a fast-paced environment.