Project Administration Specialist

Socket.dev; Baytown (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Hargrove is seeking a seasoned administrative professional to oversee project administration, including planning, tracking, and documentation from proposal to closeout. The role supports the department and collaborates with leaders, project managers, and teammates under general supervision.

You will manage Deltek Vision tasks, client communications, proposals, and meeting coordination while maintaining confidentiality and multi-tasking in a fast-paced environment.

Qualifications

• High School Diploma or equivalent required; advanced coursework preferred.
• No certification required for this position.
• 6+ years of experience providing administrative support, preferably in an industrial engineering environment.

Responsibilities

• Assist in Deltek Vision Resource Planning and producing reports.
• Preparation of project organizational charts.
• Preparation of project correspondence and transmittals.
• Preparation of project mailings and labels.
• Entering and maintaining current client contact information in both Deltek Vision and Microsoft Outlook.
• Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.
• Scheduling project and client meetings and arrangements.
• Preparation and distribution of project meeting notes.
• Preparation of client and project presentations.
• Execution of special projects.
• Providing scanning, copying, faxing, and filing services for project related information.
• Maintaining professional appearance of meeting spaces.

Skills

MS Office

Proofreading

Communication

Confidentiality

Multi-tasking

Education

High School Diploma

Tools

Deltek Vision

Newforma

Microsoft Outlook

Microsoft Excel

Job description

Hargrove is seeking a seasoned administrative professional to oversee project administration, including planning, tracking, and documentation from proposal to closeout. The role supports the department and collaborates with leaders, project managers, and teammates under general supervision.

You will manage Deltek Vision tasks, client communications, proposals, and meeting coordination while maintaining confidentiality and multi-tasking in a fast-paced environment.