Project Documentation & Admin Specialist

Socket.dev; Baytown (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k)

Paid holidays & PTO

Job summary

Hargrove in Baytown, TX is seeking an experienced Administrative Specialist to support project administration from proposal through closeout. You will prepare project organizational charts, correspondence, and client contacts, manage documentation in Deltek Vision and Outlook, and assist with proposals and reports.

This on-site role requires 6+ years of admin experience in an industrial setting and a sharp eye for detail.

Qualifications

• High School Diploma or equivalent is required; advanced coursework preferred.
• 6+ years of administrative support experience, preferably in an industrial engineering environment.
• Proficient with Deltek Vision, Newforma and Microsoft Office applications.
• Extreme attention to detail with excellent proofreading and grammar.
• Ability to communicate effectively, both verbally and in writing.
• Ability to handle confidential information and multiple tasks in a fast-paced environment.

Responsibilities

• Assisting in project administration including planning, tracking and documentation from proposal to closeout.
• Prepare project organizational charts, correspondence, and transmittals.
• Preparation of project mailings and labels.
• Entering and maintaining current client contact information in Deltek Vision and Microsoft Outlook.
• Assisting in proposals and other technical documents, including proofreading.
• Scheduling project and client meetings and preparing notes and presentations.
• Providing scanning, copying, faxing and filing for project information.
• Maintaining meeting spaces and supporting department leadership.

Skills

Attention to detail

Proofreading

Verbal and written communication

Confidentiality

Multitasking

Prioritization

Report development

Team collaboration

Fast-paced environment

Education

High School Diploma or equivalent

Tools

Deltek Vision

Newforma

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Hargrove in Baytown, TX is seeking an experienced Administrative Specialist to support project administration from proposal through closeout. You will prepare project organizational charts, correspondence, and client contacts, manage documentation in Deltek Vision and Outlook, and assist with proposals and reports.

This on-site role requires 6+ years of admin experience in an industrial setting and a sharp eye for detail.