Strategic Ops Executive Assistant (Contract-to-Hire)

BayOne Solutions; San Jose (CA); On-site; USD 65,000 - 90,000; Part time

Job summary

BayOne Solutions is seeking an Executive Assistant – Strategic Operations in San Jose, CA. This contract-to-hire role supports senior leadership with strategic coordination and high-level administrative tasks.

The ideal candidate will manage calendars, coordinate initiatives, plan events, draft communications, and collaborate across teams to drive operational efficiency and business impact.

Qualifications

• Proven experience in executive support, operations, project coordination, or similar roles.
• Exceptional organizational and problem-solving skills.
• Strong written and verbal communication skills.
• Comfortable working on-site and collaborating with multiple teams.
• Proficiency with standard office tools (Outlook, Word, Excel, PowerPoint, scheduling software).

Responsibilities

• Provide high-level support to executive leadership, managing calendars, meetings, and communications
• Strategically coordinate initiatives that align with business goals
• Plan, organize, and execute events and projects, ensuring seamless logistics and engagement
• Draft and review communications for internal and external stakeholders
• Collaborate with multiple teams to support cross-functional projects
• Anticipate executive needs and proactively identify opportunities to add value
• Handle confidential information with discretion and professionalism
• Contribute to process improvements, operational efficiencies, and team growth

Skills

Executive support

Operations

Project coordination

Communication skills

Scheduling

Tools

Outlook

Word

Excel

PowerPoint

Scheduling software

Job description

BayOne Solutions is seeking an Executive Assistant – Strategic Operations in San Jose, CA. This contract-to-hire role supports senior leadership with strategic coordination and high-level administrative tasks.

The ideal candidate will manage calendars, coordinate initiatives, plan events, draft communications, and collaborate across teams to drive operational efficiency and business impact.