Sr. Executive Assistant (CEO & Board)

Blackstone Talent Group; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Blackstone Talent Group is seeking a Senior Executive Assistant to partner with the CEO and select executive leadership. The role combines executive support, Board administration, project coordination, and operational support in a collaborative environment.

You will proactively anticipate needs, manage complex calendars, coordinate Board activities, and support planning for key priorities while maintaining discretion and confidentiality.

Qualifications

• 7+ years of progressively responsible Executive Assistant experience supporting the Office of the CEO.
• Experience supporting Board of Directors activities, including meeting coordination and governance-related processes.
• Ability to independently manage multiple complex priorities with exceptional attention to detail and follow-through.
• Proven ability to anticipate needs, exercise discretion, and maintain confidentiality.
• Excellent verbal and written communication skills with the ability to build trusted relationships across all levels.

Responsibilities

• Provide proactive executive support to the CEO and select ELT members, managing calendars, priorities, communications, and logistics.
• Coordinate Board of Directors activities, including scheduling, materials prep, director communications, and governance processes.
• Anticipate business needs and identify issues, proposing solutions and driving timely resolution.
• Partner with executives to support planning, meeting prep, follow-up actions, and execution of key priorities.
• Coordinate executive meetings, Board meetings, employee meetings, offsites, and company-wide events as needed.
• Prepare and manage presentations, reports, and confidential materials.
• Build relationships across functions and serve as a trusted coordination point among executives, employees, Board members, and external stakeholders.
• Improve administrative processes and tools to increase efficiency.
• Collaborate with other administrative professionals to create a seamless support model.
• Assist with travel, expense, purchasing management, and meeting logistics.
• Maintain confidentiality, professionalism, and sound business judgment.

Skills

Executive support

Board governance

Calendar management

Communication

Problem solving

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Copilot

Teams

Job description

Location: Redwood City, CA (Onsite with some hybrid flex)

Type: Contract to Hire or Full Time

About the Role

The Senior Executive Assistant serves as a trusted partner to the Chief Executive Officer and select members of the executive leadership team, helping maximize leadership effectiveness and organizational execution. This role combines executive support, Board administration, project coordination, and operational support in a dynamic and highly collaborative environment.

The successful candidate brings experience supporting the Office of the CEO and Board of Directors activities, while operating with a high degree of independence, judgment, discretion, and accountability. They proactively anticipate needs, solve problems, build strong relationships across the organization, and create clarity amid competing priorities.

This individual thrives in environments that require agility, adaptability, and collaboration. They are equally comfortable coordinating complex executive and Board activities, improving processes, managing special projects, and supporting the day-to-day operations that help the organization run effectively.

Success in this role requires a proactive, team-first mindset and a commitment to delivering exceptional service to all employees, visitors, and external stakeholders.

Key Responsibilities

• Provide proactive executive support to the CEO and select Executive Leadership Team members, managing complex calendars, priorities, communications, and logistics.
• Coordinate Board of Directors and committee activities, including meeting scheduling, preparation and distribution of materials, director communications, and governance-related processes.
• Anticipate business needs and identify potential issues before they become problems, proposing practical solutions and driving timely resolution.
• Partner closely with executives to support planning, meeting preparation, follow-up actions, and successful execution of key priorities.
• Coordinate executive leadership meetings, Board meetings, employee meetings, offsites, and other companywide events, where support is needed.
• Develop, prepare, and manage presentations, reports, correspondence, and other confidential business materials.
• Build effective relationships across functions and serve as a trusted point of coordination among executives, employees, Board members, and external stakeholders.
• Drive administrative excellence through continuous improvement of processes, tools, and ways of working that increase efficiency and effectiveness.
• Collaborate closely with fellow administrative professionals to create a seamless support model across the organization.
• Assist with travel, expense & purchasing management, meeting logistics, visitor support, and workplace activities as needed.
• Maintain the highest standards of confidentiality, professionalism, and business judgment.

Qualifications

• 7+ years of progressively responsible Executive Assistant experience supporting the Office of the Chief Executive Officer.
• Experience supporting Board of Directors activities, including meeting coordination, Board materials, executive communications, and governance-related processes.
• Demonstrated ability to independently manage multiple complex priorities while maintaining exceptional attention to detail and follow-through.
• Proven ability to anticipate needs, solve problems, and exercise sound judgment in situations requiring discretion and confidentiality.
• Excellent verbal and written communication skills with the ability to build trusted relationships across all levels of an organization.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Copilot and Teams.
• Demonstrated ability to navigate ambiguity, adapt quickly to changing priorities, and remain focused on outcomes.

EEO Statement:

Blackstone Talent Group is a division of Blackstone Technology Group, a global IT services and solutions firm that implements technological solutions across commercial industry verticals and the US Federal Government. Blackstone’s global talent augmentation practice was founded in 1998. Blackstone Talent Group has offices in San Francisco, Denver, Houston, Colorado Springs, and Washington, DC. We specialize in providing clients the best talent across a variety of industries and sectors.