Executive Assistant – Strategic Operations

BayOne Solutions; San Jose (CA); On-site; USD 65,000 - 90,000; Part time

Job summary

BayOne Solutions is seeking an Executive Assistant – Strategic Operations in San Jose, CA. This contract-to-hire role supports senior leadership with strategic coordination and high-level administrative tasks.

The ideal candidate will manage calendars, coordinate initiatives, plan events, draft communications, and collaborate across teams to drive operational efficiency and business impact.

Qualifications

• Proven experience in executive support, operations, project coordination, or similar roles.
• Exceptional organizational and problem-solving skills.
• Strong written and verbal communication skills.
• Comfortable working on-site and collaborating with multiple teams.
• Proficiency with standard office tools (Outlook, Word, Excel, PowerPoint, scheduling software).

Responsibilities

• Provide high-level support to executive leadership, managing calendars, meetings, and communications
• Strategically coordinate initiatives that align with business goals
• Plan, organize, and execute events and projects, ensuring seamless logistics and engagement
• Draft and review communications for internal and external stakeholders
• Collaborate with multiple teams to support cross-functional projects
• Anticipate executive needs and proactively identify opportunities to add value
• Handle confidential information with discretion and professionalism
• Contribute to process improvements, operational efficiencies, and team growth

Skills

Executive support

Operations

Project coordination

Communication skills

Scheduling

Tools

Outlook

Word

Excel

PowerPoint

Scheduling software

Job description

Job Title: Executive Assistant – Strategic Operations

Location: San Jose, CA

Employment Type: Contract-to-Hire

Start: ASAP

Role Summary

We are seeking a highly capable and proactive Executive Assistant who goes beyond traditional administrative duties. This role requires strategic coordination, critical thinking, and versatility to support executive leadership while contributing to broader business goals. The ideal candidate is ambitious, intelligent, and eager to make a meaningful impact on the organization’s success.

Key Responsibilities

• Provide high-level support to executive leadership, managing calendars, meetings, and communications
• Strategically coordinate initiatives that align with business goals
• Plan, organize, and execute events and projects, ensuring seamless logistics and engagement
• Draft and review communications for internal and external stakeholders
• Collaborate with multiple teams to support cross-functional projects
• Anticipate executive needs and proactively identify opportunities to add value
• Handle confidential information with discretion and professionalism
• Contribute to process improvements, operational efficiencies, and team growth

Candidate Qualities

• Intelligent, ambitious, and eager to take ownership of projects beyond standard administrative tasks
• Strong resilience and ability to navigate challenges with professionalism
• Excellent communication skills, able to engage effectively with multiple stakeholders
• Versatile and adaptable, capable of balancing diverse responsibilities, from event management to strategic initiatives
• Long-term growth mindset, interested in developing a career within the organization

Qualifications

• Proven experience in executive support, operations, project coordination, or similar roles
• Exceptional organizational and problem-solving skillsStrong written and verbal communication skills
• Comfortable working on-site and collaborating with multiple teams
• Proficiency with standard office tools (Outlook, Word, Excel, PowerPoint, scheduling software)
• Experience managing events, PR activities, or cross-functional projects is a plus