Strategic Executive Assistant & Office Operations Lead

AppleOne Employment Services; Huntington Beach (CA); On-site; USD 41,000 - 58,000; Full time

Job summary

AppleOne Employment Services in Huntington Beach, CA seeks an Executive Assistant & Office Manager to provide high-level administrative support to executive leadership while keeping daily office operations running smoothly. This role offers exposure to leadership, calendar management, HR activities, vendor coordination, and involvement in special projects that move the business forward.

The ideal candidate is proactive, discrete, and organized, with strong communication and problem-solving

Qualifications

• 3+ years of executive support or office management experience.
• Proficiency with MS Office and ERP systems.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication, with discretion.
• Ability to handle confidential information professionally.
• Capable of coordinating across departments and supporting HR tasks.

Responsibilities

• Manage executive calendars, meetings, and presentations.
• Oversee daily office operations and vendor relations.
• Serve as liaison between executives, staff, vendors, and partners.
• Support HR tasks including interviewing scheduling and onboarding.
• Process invoices and track office expenses.
• Coordinate special projects and track timelines.

Skills

Executive support

Office management

Administrative operations

HR coordination

Communication skills

Time management

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

QuickBooks

Fishbowl ERP

Job description

AppleOne Employment Services in Huntington Beach, CA seeks an Executive Assistant & Office Manager to provide high-level administrative support to executive leadership while keeping daily office operations running smoothly. This role offers exposure to leadership, calendar management, HR activities, vendor coordination, and involvement in special projects that move the business forward.

The ideal candidate is proactive, discrete, and organized, with strong communication and problem-solving