Strategic Office & Operations Manager

belforusa; Boston, Marlborough (MA, MA); On-site; USD 55,000 - 75,000; Full time

Job summary

BELFOR USA is seeking an Office Manager to ensure smooth operation of a busy office in Boston. You will oversee administrative staff, manage supplier relations, and maintain filing systems while supporting payroll, accounts payable/receivable, and client communications.

The role requires strong organization, attention to detail, and the ability to multitask in a fast-paced environment, with emphasis on BELFOR processes and standards.

Qualifications

• 2+ years general office management experience.
• Strong math and data entry skills.
• English language proficiency required.
• Proficient in Microsoft Office (Word & Excel).
• Experience with accounting tasks is a plus.

Responsibilities

• Maintain an organized workspace reflecting BELFOR standards.
• Communicate effectively with employees and clients on needs and updates.
• Oversee recruitment and onboarding to ensure BELFOR standards are met.
• Maintain office systems, layouts and equipment procurement.
• Handle AP/AR processes and vendor requirements.
• Manage front desk functions and mail distribution.
• Create new JDE jobs and reconcile statements as needed.
• Maintain digital and physical file systems and client records.

Skills

Office management

Math

Data entry

English proficiency

Communication skills

Customer service

Multitasking

Time management

Attention to detail

Tools

Microsoft Word

Excel

JD Edwards

Oracle

Phone system

Job description

BELFOR USA is seeking an Office Manager to ensure smooth operation of a busy office in Boston. You will oversee administrative staff, manage supplier relations, and maintain filing systems while supporting payroll, accounts payable/receivable, and client communications.

The role requires strong organization, attention to detail, and the ability to multitask in a fast-paced environment, with emphasis on BELFOR processes and standards.