Office & Operations Manager | Admin, Billing, & Vendor Ops

BELFOR Holdings Inc.; Marlborough (MA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Paid holidays

Paid time off

Job summary

BELFOR Holdings Inc. in Marlborough, MA is seeking an experienced Office Manager to ensure the administrative staff run smoothly. This role coordinates payroll, accounts payable/receivable, vendor relations, and front desk operations, while maintaining compliant records and efficient office systems.

You will oversee a small team or sole staff, implement BELFOR standards, and interact with clients and employees to keep operations organized, accurate, and on schedule.

Qualifications

• 2+ years of general office management experience.
• Strong math and data entry skills.
• Microsoft Office proficiency, especially Word and Excel.
• Experience with JD Edwards or Oracle systems preferred.

Responsibilities

• Maintaining an organized workspace to reflect BELFOR Practices, Processes and Standards.
• Communicate effectively with employees and clients on needs and updates.
• Manage and motivate employees through continued training and acknowledgement.
• Address and resolve employee or client conflicts as needed.
• Ensure compliance with Federal and State DOL, EEOC, OSHA, Davis Bacon regulations.
• Create new jobs in JD Edwards as required.
• Maintain up-to-date job files for Estimator/General Manager Review.
• Participate in Bill Review to ensure client job results are appropriate.
• Improve retention through proactive communication and problem solving.
• Maintain vendor lists using JD Edwards and BCS.
• Ensure compliance with vendor requirements.
• Monthly reconciliation of AP statements.
• Manage customer files; digital and physical filing system.

Skills

Office management

Payroll processing

Vendor management

Microsoft Office

JD Edwards

Data entry

Customer service

Multi-tasking

Tools

JD Edwards

Oracle

Excel

Word

Job description

BELFOR Holdings Inc. in Marlborough, MA is seeking an experienced Office Manager to ensure the administrative staff run smoothly. This role coordinates payroll, accounts payable/receivable, vendor relations, and front desk operations, while maintaining compliant records and efficient office systems.

You will oversee a small team or sole staff, implement BELFOR standards, and interact with clients and employees to keep operations organized, accurate, and on schedule.