Field Office Admin & Finance Coordinator

Belfor Environmental; Northern (KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Job summary

BELFOR is seeking a detail-oriented office administrator for a field-office role. You will manage mail and phone routing, assist with accounts payable/receivable, job cost reviews, and payroll as needed, ensuring accuracy and compliance with BELFOR practices.

Responsibilities include maintaining organized communications, creating new jobs in JD Edwards, updating vendor lists in JD Edwards and BCS, and reconciling AP statements monthly.

Qualifications

• Experience in administrative support in a field/offices environment.
• Strong organizational and data entry skills.
• Ability to manage multiple tasks with accuracy under time constraints.

Responsibilities

• Handle incoming mail and phone calls, directing them to the appropriate party.
• Create new jobs in JD Edwards as required.
• Maintain an up-to-date job file for Estimator/General Manager Review.
• Maintain vendor lists in JD Edwards and BCS.
• Ensure compliance with vendor requirements.
• Monthly AP statement reconciliations.
• Manage customer file maintenance and both digital and physical filing systems.
• Attend BELFOR sponsored operations and safety training courses.

Skills

Front desk management

Customer service

Attention to detail

Time management

Tools

JD Edwards

BCS

Job description

BELFOR is seeking a detail-oriented office administrator for a field-office role. You will manage mail and phone routing, assist with accounts payable/receivable, job cost reviews, and payroll as needed, ensuring accuracy and compliance with BELFOR practices.

Responsibilities include maintaining organized communications, creating new jobs in JD Edwards, updating vendor lists in JD Edwards and BCS, and reconciling AP statements monthly.