Office & Administrative Operations Manager

Belfor Environmental; Marlborough (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Job summary

BELFOR Environmental in Marlborough, MA is seeking an experienced Office Manager to oversee administrative staff, organize workflows, and ensure efficient office operations, including payroll, AP/AR, and filing systems.

You will implement BELFOR processes, supervise front desk activities, coordinate with vendors and clients, and help maintain compliance with federal and state regulations while supporting project teams.

Qualifications

• 2+ years general office management experience.
• Strong math and data entry skills.
• Construction or insurance industry experience preferred.
• Microsoft Office proficiency (Word & Excel).
• Ability to multitask in a fast-paced office.
• Oracle and JD Edwards familiarity.
• Customer service focus.
• Strong written and verbal communication.

Responsibilities

• Maintain an organized workspace reflecting BELFOR practices, processes and standards.
• Communicate effectively and timely with employees and clients on needs and updates.
• Manage and motivate employees through training and acknowledgement.
• Address conflicts as needed and ensure regulatory compliance.
• Create new jobs in JD Edwards timely.
• Maintain up-to-date job file for Estimator/General Manager review.
• Participate in bill review to ensure client job results are appropriate.
• Improve retention through active communication and problem solving.
• Use JD Edwards and BCS to maintain vendor lists.
• Ensure vendor compliance and timely AP reconciliations.
• Maintain customer files; digital and physical filing systems.
• Attend BELFOR safety training courses as required.

Skills

Office management

Math skills

Data entry

Microsoft Office

Multitasking

Customer service

Written communication

Verbal communication

Tools

JD Edwards

Oracle

Phone system

BCS

Job description

BELFOR Environmental in Marlborough, MA is seeking an experienced Office Manager to oversee administrative staff, organize workflows, and ensure efficient office operations, including payroll, AP/AR, and filing systems.

You will implement BELFOR processes, supervise front desk activities, coordinate with vendors and clients, and help maintain compliance with federal and state regulations while supporting project teams.