Administrative & Financial Operations Specialist

DVS V3; Northern (KY); Hybrid; USD 35,000 - 50,000; Full time

Benefits offered by this job

401(k) with match

Medical

Dental

Vision

Disability insurance

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Job summary

BELFOR is seeking a detail‑oriented Administrative Assistant to support a field office environment in Kentucky. You will manage incoming mail and calls, direct inquiries, and assist with AP, AR, job cost review and payroll as required.

Responsibilities include maintaining organized files, creating new jobs in JD Edwards, updating vendor lists in JD Edwards and BCS, ensuring vendor compliance, and performing monthly AP reconciliations while upholding BELFOR standards.

Qualifications

• Managing front desk functions including phone, visitors and mail distribution.
• Accounts Payable: sorting, matching, and scanning invoices.
• Accounts Receivable: receiving payments and deposits.
• Comprehensive understanding of customer service principles and practices.
• Work under time constraints to meet specific timelines.
• Attention to detail and safeguarding other people's property and information.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Skills

Customer service

Time management

Attention to detail

Safeguarding information

Tools

JD Edwards

BCS

Job description

BELFOR is seeking a detail‑oriented Administrative Assistant to support a field office environment in Kentucky. You will manage incoming mail and calls, direct inquiries, and assist with AP, AR, job cost review and payroll as required.

Responsibilities include maintaining organized files, creating new jobs in JD Edwards, updating vendor lists in JD Edwards and BCS, ensuring vendor compliance, and performing monthly AP reconciliations while upholding BELFOR standards.