Strategic Executive Secretary to IIS Director

PowerSchool; Arlington (TX); On-site; USD 25,000 - 36,000; Part time

Job summary

PowerSchool seeks an experienced Secretary/Administrative Assistant to support the Director of Information and Instructional Systems and multiple department managers. The role involves confidential admin tasks, budget support, procurement, and calendar management for several district teams.

The ideal candidate has strong office skills, proficiency with TEAMS, Microsoft Office, Google tools, and budgeting experience.

Qualifications

• High School Diploma/GED required.
• Valid Texas Driver's License.
• Three years in an administrative/clerical role.
• Experience with Texas public school finance procedures (preferred).

Responsibilities

• Establish and maintain effective working relationships with others.
• Maintain professional office standards and conduct; handle confidential information.
• Schedule appointments for Information and Instructional Systems, PEIMS, Instructional Materials, Records Management, TEAMS Support, Integrations, and Image Processing departments.
• Prepare and maintain department budgets, assist with annual budget cycle, obtain quotes, and enter budget data in ERP system.
• Process purchases per policy; manage requisitions, POs, work orders, and check requests.
• Assist in hiring processes by posting in ATS, tracking applicants, and ensuring pre-hiring documentation.
• Coordinate new hire and transfer interviews; create and maintain job descriptions.

Skills

Office administration

Communication skills

Customer service

Budgeting & accounting

Education

HS diploma or GED

Texas Driver's License

Tools

TEAMS

Microsoft Word

Microsoft Excel

PowerPoint

Google Docs/Sheets/Forms

Job description

PowerSchool seeks an experienced Secretary/Administrative Assistant to support the Director of Information and Instructional Systems and multiple department managers. The role involves confidential admin tasks, budget support, procurement, and calendar management for several district teams.

The ideal candidate has strong office skills, proficiency with TEAMS, Microsoft Office, Google tools, and budgeting experience.