Executive Admin Assistant for Regulatory & Innovation

Illinois State Board of Education; Springfield (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Illinois State Board of Education seeks an experienced administrative support professional reporting to the Executive Directors of Regulatory Services and Improvement and Innovation. The role coordinates calendars, meetings, travel, and communications across departments, handling confidential personnel matters and budget entries with MIDAS systems.

The ideal candidate is highly organized, proficient in Microsoft Office, and able to interpret office policies while providing smooth liaison to

Qualifications

• High school diploma or equivalent.
• Two years of progressively responsible administrative support or related experience in an office setting.
• Extensive knowledge of office practices and procedures.
• Excellent verbal and written communication; strong grammar and spelling.

Responsibilities

• Coordinates appointments and organizes schedules for the Executive Directors.
• Schedules meetings, travel arrangements, and maintains itineraries for staff.
• Prepares correspondence, reports, and presentations for meetings using computer software.
• Maintains electronic filing systems and related records.
• Serves as liaison with staff and assists external clients and internal teams.

Skills

Microsoft Office

Communication skills

Organizational skills

Problem solving

Education

High school diploma

Some college

Tools

Microsoft Teams

Word

PowerPoint

Excel

Adobe

Job description

Illinois State Board of Education seeks an experienced administrative support professional reporting to the Executive Directors of Regulatory Services and Improvement and Innovation. The role coordinates calendars, meetings, travel, and communications across departments, handling confidential personnel matters and budget entries with MIDAS systems.

The ideal candidate is highly organized, proficient in Microsoft Office, and able to interpret office policies while providing smooth liaison to