Executive Secretary to the Principal

City of St; United States; On-site; USD 36,000 - 54,000; Full time

Job summary

City of St. is seeking a highly organized secretary to support building administrators in a school district. Responsibilities include coordinating meetings, processing reports, and maintaining office procedures and records.

The role requires the ability to interpret district policies, manage multiple tasks under pressure, and coordinate financial reporting and data presentation. District PD and training are required.

Qualifications

• High school graduate (GED); some college preferred.
• Experience in organizing varied and involved projects.
• Experience in working effectively with administrators and other staff personnel.
• Experience with the operation of computers and software.

Responsibilities

• Performs non-routine and highly skilled secretarial work for building administrators.
• Reviews materials for content and recommended changes.
• Understand, interpret, apply and explain rules, policies and procedures related to school operations.
• Schedule meetings, appointments, and conferences for the Principal.
• Oversees office procedures, bookkeeping and records keeping systems.
• Process purchase orders and employee time records.
• Handle information requests regarding district policies and procedures.
• Prepare state and district reports from raw data, including charts and graphs.
• Coordinate and prepare building/department reports and correspondence.
• Assure coordination of verbal and written information to staff.
• Complete special projects and handle building finances and reporting.
• Attend/Complete District PD and training.

Skills

Project organization

Interpersonal with admins

Computers & software

Education

GED / Some college

Job description

City of St. is seeking a highly organized secretary to support building administrators in a school district. Responsibilities include coordinating meetings, processing reports, and maintaining office procedures and records.

The role requires the ability to interpret district policies, manage multiple tasks under pressure, and coordinate financial reporting and data presentation. District PD and training are required.