Strategic Executive Assistant to Leadership

Informatics, Inc.; Cedar Rapids, Northern (IA, KY); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health and dental insurance

Life insurance

Downtown location

Casual environment

Job summary

Informatics, Inc. is a full-service digital agency seeking an Executive Administrative Assistant to provide high-level financial and administrative support to the owners.

You will manage accounts receivable and payable, payroll, HR records, and office operations while coordinating leadership calendars and reporting processes. A detail-oriented candidate will handle confidential information, anticipate leadership needs, and help organize events and communications.

Qualifications

• 3+ years in administrative, executive assistant, office management, or bookkeeping roles.
• Experience supporting business owners or senior leaders preferred.
• Agency or professional services background preferred.
• Bachelor's degree in BA/Accounting or equivalent experience.

Responsibilities

• Issue accurate client invoices and maintain AR records.
• Process vendor invoices and employee reimbursements on time.
• Maintain audit-ready accounts payable documentation.
• Support onboarding/offboarding and confidential personnel records.
• Coordinate calendars and plan leadership meetings and events.
• Assist with benefits administration and policy documentation.

Skills

Accounts receivable

Accounts payable

Discretion with confidential info

Excellent organizational skills

Communication

AI fluency in admin workflows

Education

Bachelor's degree in Business Administration, Accounting, or related field

Equivalent experience

Tools

QuickBooks

Microsoft Office / Google Workspace

Wrike

Job description

Informatics, Inc. is a full-service digital agency seeking an Executive Administrative Assistant to provide high-level financial and administrative support to the owners.

You will manage accounts receivable and payable, payroll, HR records, and office operations while coordinating leadership calendars and reporting processes. A detail-oriented candidate will handle confidential information, anticipate leadership needs, and help organize events and communications.