Executive Administrative Assistant

Applitrack; United States; On-site; USD 36,000 - 48,000; Full time

Job summary

Plano ISD is seeking a Secretary III to provide secretarial support and facilitate efficient operation of departmental administrative services. The role requires a high school diploma, three years of clerical experience, and strong computer, organizational, and communication skills.

The position entails handling calls, mail, data entry, and routine bookkeeping tasks, with responsibilities to maintain confidentiality and adhere to district policies. On-site facility services work environment.

Qualifications

• High school diploma or equivalent.
• Three years of clerical experience, preferably in a public education environment.
• Ability to work on several tasks simultaneously.
• Excellent organization and computer skills.
• Excellent interpersonal and written/verbal communication skills.
• Based on department needs, may be required to maintain a valid Texas driver's license.

Responsibilities

• Communicate clearly and interact with all people in a courteous, respectful and positive manner.
• Prepare correspondence, forms, reports, etc. for the department head and other department staff members using a computer.
• Assist in compiling information for preparing various reports for the department.
• Receive incoming calls, take reliable messages, and route to all appropriate staff.
• Receive, sort, and distribute mail and other documents to other department staff members.
• Maintain confidentiality of information.
• Perform routine bookkeeping tasks, including simple math operations, for the department.
• Keep informed and comply with all state and district policies and regulations concerning primary job functions.
• Follow all rules, regulations, and policies of Plano ISD and follow directives from supervisor.
• Follow attendance policy as assigned by supervisor.
• Perform other functions that may be assigned by the Administration and/or supervisor.

Skills

Organizational skills

Computer skills

Interpersonal & communication

Multitasking

Basic math

Driver's license (Texas)

Education

High school diploma

Tools

Computer

Printer

Copier

Calculator

Fax

Job description

Plano ISD is seeking a Secretary III to provide secretarial support and facilitate efficient operation of departmental administrative services. The role requires a high school diploma, three years of clerical experience, and strong computer, organizational, and communication skills.

The position entails handling calls, mail, data entry, and routine bookkeeping tasks, with responsibilities to maintain confidentiality and adhere to district policies. On-site facility services work environment.