Strategic Executive Assistant to VPs — Hybrid in Austin

Bee Talent Solutions; Austin (TX); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Job summary

Bee Talent Solutions seeks an Executive Assistant to support two Vice Presidents in Product and Technology in Austin, TX. This hybrid role reports to the Manager, Administrative Assistant Enablement & Operations, with in-office days Tue–Thu.

You will manage calendars, travel, onboarding, expense reports and confidential projects while partnering with executives, staff, stakeholders and customers to keep operations running smoothly.

Qualifications

• 3+ years of experience in an executive-level administrative role.
• Strong calendar management and scheduling capabilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Comfort with AI tools and modern workplace tech.

Responsibilities

• Manage complex calendars, emails, travel, agendas and expense reports.
• Anticipate administrative needs and streamline executive workflows.
• Lead high-impact projects with confidentiality and discretion.
• Coordinate confidential matters with executives and stakeholders.
• Prioritize deadlines and drive tasks to completion.
• Plan events and meetings, prepare content and materials.
• Coordinate communications with executives' reports, leaders, customers and partners.
• Collaborate with executive stakeholders and partners.

Job description

Bee Talent Solutions seeks an Executive Assistant to support two Vice Presidents in Product and Technology in Austin, TX. This hybrid role reports to the Manager, Administrative Assistant Enablement & Operations, with in-office days Tue–Thu.

You will manage calendars, travel, onboarding, expense reports and confidential projects while partnering with executives, staff, stakeholders and customers to keep operations running smoothly.