Executive Assistant to VP - Hybrid, Strategic Admin

AbbVie; United States; Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Paid time off

401(k)

Job summary

AbbVie is seeking an experienced administrative professional to provide advanced support to the Vice President of Pipeline Commercialization and related teams. You will manage complex calendars, coordinate domestic and international travel, prepare presentations, and handle confidential information with professionalism.

Based in a hybrid environment with three in-office days (Tue/Wed/Thu), you will partner with senior leaders and administrative colleagues to ensure smooth daily operations,

Qualifications

• Minimum of 3 years of administrative assistant experience; high school diploma or equivalent required.
• Experience supporting a VP-level executive or equivalent senior leader in a fast-paced environment with complex and frequently changing priorities preferred.
• Intermediate to advanced proficiency with Microsoft Office Suite, Outlook, Adobe Acrobat, travel tools, and other business-specific systems.
• Strong understanding of administrative processes, business requirements, and corporate procedures.
• Ability to work independently with general direction, exercise sound judgment, and anticipate business and scheduling needs.
• Professional demeanor and executive presence, with the ability to interact confidently and appropriately with senior leaders and key stakeholders.
• Strong relationship-building and collaboration skills with peers, cross-functional partners, and administrative partners supporting senior leadership.
• High level of discretion and sound judgment when handling privileged, confidential, business development, and business-sensitive information.
• Adaptable, agile, and able to shift priorities quickly while maintaining accuracy, composure, and attention to detail.
• Positive, team-oriented approach with openness to suggestions, process improvements, and innovative ways of working.

Responsibilities

• Provide advanced administrative support to the Vice President of Pipeline Commercialization and backup support to other staff as needed.
• Manage complex calendars, proactively identify and resolve scheduling conflicts, and coordinate domestic and international travel arrangements.
• Monitor and prioritize executive correspondence, highlight required actions, and draft routine responses.
• Coordinate meeting logistics, materials, departmental files, and records in compliance with corporate and legal guidelines.
• Prepare, revise, and format business documents, presentations, and other materials using intermediate to advanced software skills.
• Process expense reports and follow established purchasing procedures to order office and departmental supplies.
• Support new employee office setup, onboarding, and related administrative processes.
• Interact professionally with senior executives, key stakeholders, and administrative partners across locations.
• Consistently handle confidential, privileged, business development, and business-sensitive information with discretion.
• May coordinate work with or provide guidance to other department administrative assistants.

Skills

Calendar management

Travel coordination

Executive support

MS Office proficiency

Discretion

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Adobe Acrobat

Job description

AbbVie is seeking an experienced administrative professional to provide advanced support to the Vice President of Pipeline Commercialization and related teams. You will manage complex calendars, coordinate domestic and international travel, prepare presentations, and handle confidential information with professionalism.

Based in a hybrid environment with three in-office days (Tue/Wed/Thu), you will partner with senior leaders and administrative colleagues to ensure smooth daily operations,