Executive Assistant to Executives | Hybrid Austin, Travel & Events

Addison Group; Austin (TX); Hybrid; USD 104,000 - 127,000; Full time

Benefits offered by this job

3 weeks PTO

1 week paid sick leave

Approximately 20 paid holidays

Hybrid schedule

Commuter benefits

401(k) plan

Parental leave

Job summary

Addison Group in Austin, TX, is seeking an experienced Executive Assistant to support a small team of executives in a fast-paced, professional setting. This role blends executive support with office operations and front-of-house responsibilities for investors, portfolio company executives, vendors, and guests.

Reporting to the COO, you will manage calendars, travel, meetings, and expense reports while ensuring a polished, welcoming office.

Qualifications

• Bachelor's degree preferred.
• 3+ years of Executive Assistant or administrative support experience.
• Experience supporting multiple executives in a fast-paced corporate environment.
• Strong calendar management and travel coordination experience.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office proficiency (Outlook, Word, Excel, PowerPoint).
• Discretion, professionalism and executive presence.

Responsibilities

• Manage complex calendars, meetings, and scheduling for multiple executives.
• Coordinate domestic and international travel arrangements.
• Organize meeting logistics, conference rooms, catering, and presentation materials.
• Prepare and process expense reports.
• Reception & guest experience and welcome visitors professionally.
• Office operations and coordination with building management and vendors.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

MS Office

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Addison Group in Austin, TX, is seeking an experienced Executive Assistant to support a small team of executives in a fast-paced, professional setting. This role blends executive support with office operations and front-of-house responsibilities for investors, portfolio company executives, vendors, and guests.

Reporting to the COO, you will manage calendars, travel, meetings, and expense reports while ensuring a polished, welcoming office.