Executive Assistant (VP Support) | Hybrid Dallas, TX

My Just Checking In, LLC.; Dallas (TX); Hybrid; USD 60,000 - 75,000; Part time

Job summary

My Just Checking In, LLC. is seeking an Executive Assistant to provide high-level administrative support for a Vice President-level leader.

The role requires coordinating daily office operations, preparing reports and reconciliation documents, and managing travel and meetings with discretion. Ideal candidates will have an Associate degree (or 2+ years of related experience), at least 2 years in administrative roles, and strong MS Office skills.

Qualifications

• Associate degree or 2 years of work experience beyond minimum qualifications.
• Minimum 2 years of administrative experience, executive support preferred.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication across stakeholders.
• Demonstrated ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide high-level administrative support for VP-level leadership
• Prepare reports, budgets, expense reports, and personnel documents
• Coordinate meetings, travel, and executive calendar
• Develop and maintain confidential recordkeeping procedures
• Respond to inquiries with timely, accurate information
• Support internal communications and assist with special projects
• Handle all information with strict confidentiality

Skills

Executive support

Calendar management

Education

Associate degree

Tools

Microsoft Office

Job description

Location:Dallas, TX (Admin Building – Hybrid)
Duration:3-month contract (possible extension or conversion to full-time)
FLSA Status:Nonexempt
Openings:1

Position Overview

We are seeking a highly organized and professionalExecutive Assistant to provide high-level administrative support for aVice President-level leader. This role supports day-to-day office operations, prepares reports and reconciliation documents, coordinates meetings and travel, and helps drive special projects while handling sensitive information with discretion.

Key Responsibilities

Provide high-level administrative support and manage daily office operations for VP-level leadership

Prepare and generate statistical reports, analysis, budget reconciliation, expense reports, and personnel documents

Coordinate meetings, travel arrangements, and maintain executive calendar

Develop and maintain recordkeeping procedures to ensure accurate, confidential file management

Respond to phone and in-person inquiries with timely, accurate information and excellent customer service

Route questions to the appropriate team member and support internal communication flow

Organize and assist with special projects as assigned

Handle all information and documentation with strict confidentiality

Required Qualifications

Education:Associate degreeor2 years of work experience above the minimum qualification

Experience:Minimum2 yearsof administrative experience (executive support preferred)

Strong proficiency withMicrosoft Office (Word, Excel, PowerPoint, Outlook)

Strong organizational skills, attention to detail, and ability to manage multiple priorities

Excellent written and verbal communication skills across various levels of stakeholders

Demonstrated ability to maintain confidentiality and handle sensitive information appropriately

Preferred Qualifications (Nice to Have)

Experience supporting senior leadership (Director/VP level)

Experience with expense reporting, scheduling complex calendars, and coordinating travel logistics

Why This Role

High-visibility support role with leadership exposure

Opportunity for extension or conversion to full-time based on performance and business needs