Executive Assistant & Sales Marketing Support (Hybrid)

vcfo; Austin (TX); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive base salary

Hybrid work schedule

Medical, dental, and vision insurance

401k match

Disability insurance (short/long-term)

Life insurance

PTO and holidays

Port Aransas condo access

vcfo gives program

Job summary

vcfo in Austin, Texas is hiring an Executive Assistant / Sales and Marketing Support to back Managing Directors and practice managers. The role spans calendar management, travel planning, meeting prep, and day-to-day prioritization across client work, business development, and internal tasks.

You will coordinate CRM updates, support marketing initiatives, and help maintain branding materials while representing vcfo at events. Travel to other markets may be required.

Qualifications

• 5+ years of experience in executive support or related hybrid role.
• Experience supporting senior leaders and revenue-generating professionals.
• Knowledge of sales and marketing processes including CRM reporting.
• Excellent calendar management and travel planning.
• Proficiency with Microsoft Office and collaboration tools.
• Experience with CRM/marketing platforms, HubSpot preferred.
• Ability to learn new systems and use AI tools to improve productivity.

Responsibilities

• Provide proactive executive support to Managing Directors and practice managers.
• Coordinate calendars, meetings, travel, expenses, and prioritization.
• Prepare materials, track actions, and follow up across client and internal priorities.
• Support client communications with prospects and vendors.
• Assist with business development administration and CRM updates.
• Coordinate marketing activities, events, and sponsorships, including logistics.
• Manage marketing collateral inventory and gifts.
• Maintain organized files and repeatable workflows.
• Handle shifting priorities with discretion and professionalism.

Skills

Calendar management

Executive support

CRM administration

Marketing support

Sales support

Communication

Project coordination

Vendor management

Canva

HubSpot

AI tools proficiency

Tools

Microsoft Outlook

Word

Excel

Teams

Zoom

Asana

PowerPoint

Canva

HubSpot

Job description

vcfo in Austin, Texas is hiring an Executive Assistant / Sales and Marketing Support to back Managing Directors and practice managers. The role spans calendar management, travel planning, meeting prep, and day-to-day prioritization across client work, business development, and internal tasks.

You will coordinate CRM updates, support marketing initiatives, and help maintain branding materials while representing vcfo at events. Travel to other markets may be required.