Lead Executive Assistant & Office Operations Lead

Career Group; Austin (TX); Sur place; USD 110 000 - 160 000; Plein temps

Résumé du poste

Career Group, representing a leading private equity firm in Austin, TX, seeks a Lead Executive Assistant to support the Co-Founder and senior leadership. The role blends high‑touch executive support with team leadership, office management, and strategic initiatives.

Responsibilities include managing calendars, travel, and communications; supervising two admins; overseeing office operations; and driving efficiency with AI tools.

Qualifications

• Experience supporting senior executives, including calendar and travel coordination.
• Ability to manage confidential information with discretion and professionalism.
• Leadership experience overseeing administrative staff or office operations.

Responsabilités

• Manage complex executive calendars with investors and senior contacts.
• Coordinate domestic travel and itineraries with tight timelines.
• Prepare agendas, briefing materials, and presentations for meetings.
• Oversee Austin office operations, vendors, and facilities coordination.
• Lead a small administrative team and support hiring/onboarding.
• Collaborate on firm‑wide projects and productivity initiatives using AI tools.
• Maintain confidentiality and act as gatekeeper for executives.

Connaissances

Executive support

Team leadership

Office management

Discretion & confidentiality

Communication

Adaptability

AI tools proficiency

Formation

Bachelor's degree preferred

Outils

Microsoft Office

Outlook

Zoom

AI tools

Description du poste

Career Group, representing a leading private equity firm in Austin, TX, seeks a Lead Executive Assistant to support the Co-Founder and senior leadership. The role blends high‑touch executive support with team leadership, office management, and strategic initiatives.

Responsibilities include managing calendars, travel, and communications; supervising two admins; overseeing office operations; and driving efficiency with AI tools.