Executive Assistant (Product & Technology)

Bee Talent Solutions; Austin (TX); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Job summary

Bee Talent Solutions seeks an Executive Assistant to support two Vice Presidents in Product and Technology in Austin, TX. This hybrid role reports to the Manager, Administrative Assistant Enablement & Operations, with in-office days Tue–Thu.

You will manage calendars, travel, onboarding, expense reports and confidential projects while partnering with executives, staff, stakeholders and customers to keep operations running smoothly.

Qualifications

• 3+ years of experience in an executive-level administrative role.
• Strong calendar management and scheduling capabilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Comfort with AI tools and modern workplace tech.

Responsibilities

• Manage complex calendars, emails, travel, agendas and expense reports.
• Anticipate administrative needs and streamline executive workflows.
• Lead high-impact projects with confidentiality and discretion.
• Coordinate confidential matters with executives and stakeholders.
• Prioritize deadlines and drive tasks to completion.
• Plan events and meetings, prepare content and materials.
• Coordinate communications with executives' reports, leaders, customers and partners.
• Collaborate with executive stakeholders and partners.

Job description

Seeking an Executive Assistant to support two Vice Presidents within Product and Technology. In this role, you’ll manage a wide range of administrative and executive support responsibilities to optimize the effectiveness and efficiency of our executives.

As a successful Executive Assistant, you’ll partner closely with external stakeholders, executive administrative staff, and the executive leadership team to support the growing demands on our executives as our client continues to scale globally. In an ever-changing and dynamic work environment, you’ll use your resourcefulness, organizational skills, flexibility, and warm, proactive approach to identify and address current and anticipated challenges for your executives.

This hybrid position reports to the Manager, Administrative Assistant Enablement & Operations, and is based in our Austin, TX, office. You’ll be expected to work in the office Tuesday through Thursday. We’re looking for someone to join us as soon as possible.

Responsibilities:

• Complete a wide variety of professional administrative tasks, including managing complex and active calendars, monitoring and responding to emails, organizing travel and agendas, onboarding new hires, and completing expense reports.
• Anticipate and proactively identify opportunities to manage administrative tasks more effectively and efficiently, with professionalism and care.
• Independently identify and manage high-impact projects while maintaining confidentiality and discretion.
• Manage confidential and sensitive special projects that may have a broad organizational impact.
• Proactively prioritize deadlines and competing needs, handling matters efficiently and driving tasks and projects to successful completion.
• Oversee the coordination and tactical planning of events and meetings, including preparing meeting content and presentation materials.
• Communicate on behalf of executives with their direct reports, senior leaders, customers, and partners regarding matters related to their organizations.
• Collaborate and partner effectively with executive stakeholders, high-profile customers, partners, and associates.

Requirements:

• 3+ years of experience in an executive-level administrative support role or equivalent work experience.
• 2+ years of experience using Slack, Google Workspace, and Concur.
• Exceptional calendar management skills, including coordinating complex executive meetings with multiple participants across distributed teams.
• Excellent written and verbal communication skills, with strong attention to detail.
• Experience managing complex executive travel arrangements.
• Exceptional organizational, prioritization, and decision-making skills.
• An approachable demeanor with outstanding interpersonal and communication skills.
• Demonstrated professionalism and the ability to maintain the highest level of confidentiality.
• Ability and willingness to use AI tools, including Claude and Gemini.

Benefits: Bee Talent Solutions offers a competitive benefits package for eligible full-time employees, including medical, dental, and vision coverage. Additional details regarding eligibility and plan offerings will be provided during the interview and onboarding process.