Hybrid Executive Assistant to VP of Operations

Centella; Miami (FL); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

401K with company match

Medical, Dental, Vision, Life, STD, LT

Job summary

Centella is seeking an Executive Assistant to support the VP of Operations in a hybrid South Miami office. You will coordinate complex calendars, arrange travel, and prepare materials for meetings while safeguarding confidentiality.

The role requires 4+ years of admin experience with executives, strong communication, and meticulous organization. Hybrid work schedule with office presence two to three days a week; benefits include 401K with company match and comprehensive health plans.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 4+ years of experience in an administrative role supporting executives.
• Strong written and verbal communication skills.
• Excellent calendar management, travel coordination, and meeting prep abilities.

Responsibilities

• Coordinate complex scheduling and calendar management for senior executives.
• Manage travel logistics including accommodations, transportation, and meals.
• Prepare for meetings with documents, reports, and presentations; handle logistics.
• Oversee office operations and facilities requests; manage supplies and equipment.
• Screen and respond to correspondence; follow up on action items and meetings.
• Contribute to administrative reporting and internal process improvements.

Skills

Customer service

Problem-solving

Attention to detail

Active listening

Written communication

Documentation

Time management

Professional discretion

Education

Bachelor’s degree

Tools

Office Suite

Job description

Centella is seeking an Executive Assistant to support the VP of Operations in a hybrid South Miami office. You will coordinate complex calendars, arrange travel, and prepare materials for meetings while safeguarding confidentiality.

The role requires 4+ years of admin experience with executives, strong communication, and meticulous organization. Hybrid work schedule with office presence two to three days a week; benefits include 401K with company match and comprehensive health plans.