Strategic Executive Assistant to VP, CX Product

020 Cisco Systems, Inc.; San Jose (CA); On-site; USD 99,000 - 132,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k) with Cisco matching

Paid time off and holidays

Job summary

Cisco Systems, Inc. is seeking a highly proactive Executive Assistant to support a Vice President in CX Product Management.

You will manage a busy calendar, protect confidential information, and serve as a trusted extension in a fast-paced, global environment. Responsibilities include calendar management, coordinating speaking engagements, meeting logistics, travel briefings, approvals, travel and expense management, and supporting special projects and large corporate events while maintaining

Qualifications

• 4+ years’ experience in administrative environment.
• 2 years supporting a principal who was at the director level or above.
• Expert level knowledge of Windows desktop applications: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.

Responsibilities

• Calendar Management: prioritize VP’s schedules and meetings, determine attendees.
• Event Speaking Engagement Coordination: manage VP’s engagements with content needs and coordination with communications.
• Meeting Planning and Organization: arrange agendas, locations, technology, and post-meeting action items.
• Travel Briefing Preparation: build travel packs for international and large domestic events.
• Correspondence/Approvals: act as proxy for communications and approvals; resolve issues within policy.
• Travel and Expense Management: arrange and optimize global travel and expenses for the VP.
• Special Projects: provide analytical support for executive projects and reports.
• Large Corporate Events: prepare itineraries and accompany VP at events such as Cisco Live.
• Confidentiality: handle sensitive matters with discretion.

Skills

Calendar management

Meeting planning

Travel coordination

Discretion and confidentiality

Communication with executives

Education

Associates degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Cisco Systems, Inc. is seeking a highly proactive Executive Assistant to support a Vice President in CX Product Management.

You will manage a busy calendar, protect confidential information, and serve as a trusted extension in a fast-paced, global environment. Responsibilities include calendar management, coordinating speaking engagements, meeting logistics, travel briefings, approvals, travel and expense management, and supporting special projects and large corporate events while maintaining