Remote Executive Assistant to VP of Engineering

Cisco Systems; San Jose (CA); Remote; USD 99,000 - 132,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k) with Cisco matching

Job summary

Cisco Systems is seeking an experienced executive assistant to support a VP in a fast-paced, high-tech environment in California. You will manage calendars, coordinate travel, plan meetings, prepare briefing materials, and handle confidential matters with discretion.

You will partner with the communications team for engagements, prepare travel packs, and provide analytical support on special projects, while upholding Cisco's standards of integrity and excellent communication.

Qualifications

• 4+ years’ experience in administrative environment.
• Expert level knowledge of Windows desktop applications: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.

Responsibilities

• Calendar Management: Handles VP's calendar by prioritizing schedules and meetings.
• Event Speaking Engagement Coordination: Works with communications team to prepare content for VP engagements.
• Meeting Planning and Organization: Plans meetings, assembles agenda, coordinates location and technology.
• Travel Briefing Preparation: Builds travel packs for international and domestic events.
• Correspondence/Approvals: Acts as proxy for communications and approvals as needed.
• Travel and Expense Management: Arranges global travel and manages Cisco expenses.
• Special Projects: Provides analytical support for executives on special projects.
• Large Corporate Events: Brief itinerary and accompany VP for events (e.g., GSX).
• Confidentiality: Handles sensitive matters with discretion.

Skills

Outlook

Word

Excel

PowerPoint

Education

Associates degree

Job description

Cisco Systems is seeking an experienced executive assistant to support a VP in a fast-paced, high-tech environment in California. You will manage calendars, coordinate travel, plan meetings, prepare briefing materials, and handle confidential matters with discretion.

You will partner with the communications team for engagements, prepare travel packs, and provide analytical support on special projects, while upholding Cisco's standards of integrity and excellent communication.