Strategic Executive Assistant to VP

AbbVie; Mettawa (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

AbbVie in United States, Illinois, Mettawa is seeking an experienced administrative assistant to support the VP-level team. You will manage calendars, arrange travel, handle correspondence, and prepare presentations.

This role emphasizes confidentiality, proactive scheduling, and coordination of meetings and events. Strong MS Office and Adobe Acrobat skills are essential; a high school diploma and 3+ years’ experience are required. AbbVie offers a collaborative, professional environment.

Qualifications

• Minimum 3 years of administrative assistant experience.
• Experience providing support to a VP or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite.
• Self-starter with ability to work with minimal supervision.
• Builds strong cross-functional relationships to enable smooth legal operations.
• Team-oriented with proactive and professional demeanor.

Responsibilities

• Provides advanced administrative support to VP level or equivalent.
• Monitors and prioritizes executive email; drafts responses.
• Maintains departmental files in compliance with guidelines.
• Follows company purchasing and established procedures.
• Uses Microsoft Office and corporate travel tools for tasks.
• Coordinates new employee office setups and onboarding.
• Interacts professionally with high level executives.
• Handles confidential information.
• Maintains calendars including international travel arrangements.
• Identifies scheduling conflicts and resolves them proactively.

Skills

Administrative support

Calendar management

Travel coordination

Executive support

MS Office

Education

High School diploma

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

AbbVie in United States, Illinois, Mettawa is seeking an experienced administrative assistant to support the VP-level team. You will manage calendars, arrange travel, handle correspondence, and prepare presentations.

This role emphasizes confidentiality, proactive scheduling, and coordination of meetings and events. Strong MS Office and Adobe Acrobat skills are essential; a high school diploma and 3+ years’ experience are required. AbbVie offers a collaborative, professional environment.