Strategic Executive Assistant, Global Platforms

AbbVie; Mettawa (IL); On-site; USD 37,000 - 67,000; Full time

Job summary

AbbVie in Mettawa, IL seeks a Senior Administrative Assistant to provide high-judgment administrative support to the VP, Global Business Platforms, and leadership across Commercial IT. The role spans calendar management, event logistics, travel planning, and procurement within a large, matrixed organization.

The successful candidate will demonstrate exceptional organizational skills, discretion with confidential information, and the ability to collaborate with senior executives and external

Qualifications

• Required: High school diploma
• Minimum 3–5 years of administrative experience, including supporting senior/executive-level leaders (VP or above).
• Exceptional communication and interpersonal skills, with a proven ability to build trust across a diverse and matrixed stakeholder base.
• Demonstrated experience planning and executing large-scale events with multiple external vendors.
• Excellent attention to detail and organizational skills; ability to manage multiple competing priorities under deadline pressure in a fast-paced, technology-driven environment.
• Be proactive and always think, act, and communicate in advance.

Responsibilities

• Calendar and Executive Support: Manage and prioritize the VP's calendar and calendars for other senior leaders; resolve scheduling conflicts.
• Travel and Expense Management: Book complex domestic and international travel; process expense reports.
• Event and Engagement Logistics: Plan and execute large-scale events (Global Town Halls, offsites, all-hands for 1,200+), manage vendors and budgets.
• Systems and Information Administration: Administer SharePoint sites, manage permissions, onboarding/offboarding, maintain governance-aligned site structure.
• Financial and Procurement Processing: Create POs, route invoices, reconcile records, manage vendor contracts and procurement.
• Communication and Liaison: Serve as trusted point of contact for VP and leadership team; coordinate with executives and partners.

Job description

AbbVie in Mettawa, IL seeks a Senior Administrative Assistant to provide high-judgment administrative support to the VP, Global Business Platforms, and leadership across Commercial IT. The role spans calendar management, event logistics, travel planning, and procurement within a large, matrixed organization.

The successful candidate will demonstrate exceptional organizational skills, discretion with confidential information, and the ability to collaborate with senior executives and external