Senior Administrative Assistant, International Customer Excellence

SmartRecruiters, Inc.; Mettawa (IL); On-site; USD 37,000 - 67,000; Full time

Job summary

AbbVie is seeking a Senior Administrative Assistant for International Customer Excellence to support the VP and team, manage calendars, travel, and meetings, and prepare documents. You will also handle correspondence and assist with event planning and reporting.

Ideal candidates have at least 3 years of administrative experience, strong proficiency in Microsoft Office Suite and Outlook, and the ability to handle confidential information with discretion.

Qualifications

• Minimum 3 years of administrative assistant experience.
• Experience supporting a VP level or equivalent.
• Proficient in Microsoft Office Suite and Outlook.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provides advanced administrative support to VP level or equivalent.
• Monitors and prioritizes executives’ email, highlights actions and writes responses.
• Coordinates and maintains departmental files in compliance with guidelines.
• Follows company purchasing and other procedures.
• Uses MS Office Suite and Adobe Acrobat for documents and reports.
• Coordinates new employee onboarding and office setups.
• Interacts professionally with high level executives.
• Maintains calendars and travel arrangements, including international travel.

Skills

Administrative support

VP-level support

MS Office

Time management

Professional demeanor

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Adobe Acrobat

Job description

Senior Administrative Assistant, International Customer Excellence

• Full-time
• Salary Min: 27
• Salary Max: 48.8
• Workday Global Grade: 08
• Compensation: USD 27 - USD 48.8 - hourly

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com . Follow @abbvie on LinkedIn, Facebook , Instagram , X and YouTube.

In this role, you’ll be at the center of the department’s day-to-day operations, helping the team stay organized, connected, and prepared. You’ll manage calendars, coordinate travel and meetings, handle phone and written correspondence, arrange couriers, and process expense reports. You’ll also plan meetings and events, create and refine business documents, develop presentations from source materials, compile meeting materials, coordinate teleconferences and virtual meetings, support mobile-device setup, manage billing, and take on other administrative needs that keep the team running smoothly.

Responsibilities

• Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.
• Monitors and prioritizes executives email, highlights actions and routinely authors responses.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
• Follows company purchasing and other established procedures.
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinates new employee office setups and onboarding.
• Professionally interacts with high level executives.
• Consistently handles confidential or business-sensitive information.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.
• .

Qualifications

• Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
• Experience providing support to a VP level or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
• Self-starter able to function at a high level with general instruction.
• Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learns quickly and can change course quickly when needed.
• Open to suggestions and innovation for improvement.
• Professional demeanor and ability to maintain confidentiality.
• .

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.