Global Executive Administrative Assistant to VP

SmartRecruiters, Inc.; Mettawa (IL); On-site; USD 37,000 - 67,000; Full time

Job summary

AbbVie is seeking a Senior Administrative Assistant for International Customer Excellence to support the VP and team, manage calendars, travel, and meetings, and prepare documents. You will also handle correspondence and assist with event planning and reporting.

Ideal candidates have at least 3 years of administrative experience, strong proficiency in Microsoft Office Suite and Outlook, and the ability to handle confidential information with discretion.

Qualifications

• Minimum 3 years of administrative assistant experience.
• Experience supporting a VP level or equivalent.
• Proficient in Microsoft Office Suite and Outlook.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provides advanced administrative support to VP level or equivalent.
• Monitors and prioritizes executives’ email, highlights actions and writes responses.
• Coordinates and maintains departmental files in compliance with guidelines.
• Follows company purchasing and other procedures.
• Uses MS Office Suite and Adobe Acrobat for documents and reports.
• Coordinates new employee onboarding and office setups.
• Interacts professionally with high level executives.
• Maintains calendars and travel arrangements, including international travel.

Skills

Administrative support

VP-level support

MS Office

Time management

Professional demeanor

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Adobe Acrobat

Job description

AbbVie is seeking a Senior Administrative Assistant for International Customer Excellence to support the VP and team, manage calendars, travel, and meetings, and prepare documents. You will also handle correspondence and assist with event planning and reporting.

Ideal candidates have at least 3 years of administrative experience, strong proficiency in Microsoft Office Suite and Outlook, and the ability to handle confidential information with discretion.