Executive Assistant to VP, Pipeline Strategy

AbbVie Inc.; Mettawa (IL); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

401(k)

Paid time off

Job summary

AbbVie is seeking an experienced Administrative Assistant to provide advanced support to the Vice President of Pipeline Commercialization & Strategy, Specialty, Obesity, & Eyecare. The role includes calendar management, travel coordination, document preparation, and confidential handling of sensitive information.

The ideal candidate will have 3+ years supporting a VP-level leader in a fast-paced environment, strong MS Office skills, and a professional, discrete, team-oriented mindset.

Qualifications

• 3+ years of administrative assistant experience in a fast-paced environment.
• Experience supporting a VP-level executive or equivalent senior leader.
• Proficiency with Microsoft Office Suite, Outlook, Adobe Acrobat, travel tools, and other business-specific systems.
• Strong understanding of administrative processes, business requirements, and corporate procedures.
• Ability to work independently with general direction, exercise sound judgment, and anticipate business and scheduling needs.
• Professional demeanor and executive presence, with the ability to interact confidently with senior leaders and key stakeholders.
• Strong relationship-building and collaboration skills with peers and administrative partners supporting senior leadership.
• High level of discretion and sound judgment when handling privileged, confidential, business development, and business-sensitive information.
• Adaptable, agile, and able to shift priorities quickly while maintaining accuracy and attention to detail.
• Positive, team-oriented approach with openness to suggestions and process improvements.

Responsibilities

• Provide advanced administrative support to the Vice President of Pipeline Commercialization and backup support to other staff as needed.
• Manage complex calendars, proactively identify and resolve scheduling conflicts, and coordinate domestic and international travel arrangements.
• Monitor and prioritize executive correspondence, highlight required actions, and draft routine responses.
• Coordinate meeting logistics, materials, departmental files, and records in compliance with corporate and legal guidelines.
• Prepare, revise, and format business documents, presentations, and other materials using intermediate to advanced software skills.
• Process expense reports and follow established purchasing procedures to order office and departmental supplies.
• Support new employee office setup, onboarding, and related administrative processes.
• Interact professionally with senior executives, key stakeholders, and administrative partners across locations.
• Consistently handle confidential, privileged, business development, and business-sensitive information with discretion.
• May coordinate work with or provide guidance to other department administrative assistants.

Skills

Advanced calendar management

Travel coordination

Executive presence

Discretion

Microsoft Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Adobe Acrobat

Job description

AbbVie is seeking an experienced Administrative Assistant to provide advanced support to the Vice President of Pipeline Commercialization & Strategy, Specialty, Obesity, & Eyecare. The role includes calendar management, travel coordination, document preparation, and confidential handling of sensitive information.

The ideal candidate will have 3+ years supporting a VP-level leader in a fast-paced environment, strong MS Office skills, and a professional, discrete, team-oriented mindset.