Strategic Executive Assistant to VP, Biological Research

AbbVie; Irvine (CA); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

401(k) plan

Paid time off

Job summary

AbbVie is seeking an Executive Assistant, Biological Research, to provide high-level administrative support to the VP of Biological Research and senior leaders at our Irvine, CA site. The role coordinates calendars, travel, meetings, and confidential information with discretion and professionalism.

You will partner across departments, manage complex schedules, prepare correspondence and reports, and assist with department events and special projects, ensuring operational efficiency and effective

Qualifications

• 10-12+ years of administrative and secretarial experience.
• Advanced knowledge of word processing, presentation, spreadsheet, calendaring, and databases.
• Experience supporting senior leaders and managing complex calendars.

Responsibilities

• Maintain calendar and schedules, resolve conflicts, and coordinate meetings with senior leadership admins.
• Schedule meetings, reserve spaces, coordinate AV, publish agendas, arrange meals and offsite events.
• Prepare memos, letters, presentations, reports, and distribute materials promptly.
• Maintain department files and confidential handling of sensitive information.
• Support travel planning for VP of Biological Research and senior leaders.
• Manage expense reporting, tracking, and reimbursements.
• Order and maintain office supplies; coordinate equipment maintenance.
• Manage organizational charts and contact lists as needed.
• Assist with department operations and provide back-up support for other leaders.
• Support planning of Biological Research events and leadership meetings.

Skills

Calendar management

Travel coordination

Executive communications

Cross-functional collaboration

Independent work

Confidential information handling

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Job description

AbbVie is seeking an Executive Assistant, Biological Research, to provide high-level administrative support to the VP of Biological Research and senior leaders at our Irvine, CA site. The role coordinates calendars, travel, meetings, and confidential information with discretion and professionalism.

You will partner across departments, manage complex schedules, prepare correspondence and reports, and assist with department events and special projects, ensuring operational efficiency and effective