Strategic Executive Assistant to the Dean of Students

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 78,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

University of Illinois at Urbana-Champaign is seeking an Administrative Assistant for the Office of the Dean of Students. The role provides high-level administrative support to the Associate Vice Chancellor for Student Advocacy and Dean of Students, coordinating complex activities, tracking priorities, and ensuring timely follow-through across the office and campus partners.

The position requires discretion, initiative, and sound judgment to respond to inquiries, coordinate resources, and

Qualifications

• High school graduation or equivalent.
• Five years of progressively responsible office management experience.
• Ability to interpret policies, budgets, and handle confidential information.

Responsibilities

• Manages calendar, priorities, and time commitments for the dean.
• Prepares and maintains files and reports for divisions.
• Coordinates communications between the dean's office and campus partners.
• Supports Council on Student Conduct; schedules meetings and maintains minutes.
• Handles confidential information with discretion and maintains data security.
• Updates and maintains content on the Dean of Students website.
• Coordinates conferences and events for the office.

Skills

Policy interpretation

Budgeting procedures

Confidentiality

Decision making

Administrative support

Communication skills

Education

High school diploma

College coursework in business or related field

Job description

University of Illinois at Urbana-Champaign is seeking an Administrative Assistant for the Office of the Dean of Students. The role provides high-level administrative support to the Associate Vice Chancellor for Student Advocacy and Dean of Students, coordinating complex activities, tracking priorities, and ensuring timely follow-through across the office and campus partners.

The position requires discretion, initiative, and sound judgment to respond to inquiries, coordinate resources, and