Executive Assistant to the Dean — Strategic Liaison & Ops

University of Connecticut; Storrs-Mansfield (CT); Vor Ort; USD 70.000 - 85.000; Vollzeit

Zusammenfassung

The University of Connecticut School of Law seeks an Executive Assistant (Administrative Program Support 4) to the Dean to provide high-level administrative and operational support. You will manage the Dean's calendar, coordinate travel, draft documents, and handle confidential matters, collaborating with staff and faculty to ensure smooth operations.

The role requires initiative, excellent organizational and communication skills, and the ability to manage competing priorities in a dynamic

Qualifikationen

• Bachelor's degree and at least four years of executive administrative support experience.
• Excellent written, verbal, and interpersonal communication skills.
• Excellent time management and ability to manage multiple priorities and deadlines.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to work independently and collaboratively in a team environment with individuals of diverse backgrounds, experiences, and perspectives.
• Experience handling confidential information with discretion and professionalism.
• Ability to work occasionally on weekends and evenings.
• Proficiency with Microsoft Office Suite, including Outlook, Word, SharePoint, and Teams.

Aufgaben

• Serve as the designated contact for the Dean to the University and other internal and external stakeholders.
• Manage confidential and sensitive information with the utmost discretion.
• Manage and coordinate the Dean's calendar, including meetings, events, and speaking engagements.
• Schedule meetings, prepare agendas, attend meetings, and take and distribute minutes as needed.
• Coordinate travel logistics and prepare travel-related documentation and expense reports.
• Process purchasing, reimbursements, and other financial transactions on behalf of the Dean and the Dean’s Office.
• Review, route, and respond to incoming correspondence and communications and relay important information to the Dean as needed.
• Draft, prepare, and edit correspondence and reports containing information that requires thorough knowledge of policies, procedures, and data sources.
• Work with key stakeholders to draft the Dean’s event remarks.
• Assist the Dean, administrators, and committee chairs in the law school’s process for Promotion, Tenure, and Reappointment (PTR) for faculty and staff.
• Assist the Dean, administrators, and committee chairs in the law school’s process for faculty and staff hiring as needed.
• Collect, compile, organize documents, and manage the submission process of faculty annual reports and related materials to the Dean and schedule faculty’s annual review meetings with the Dean.
• Work collaboratively with colleagues in the Dean’s Suite to draft, distribute, and process correspondence related to personnel matters as needed.
• Assist the Dean in cultivating donor and alumni relationships through correspondence and coordination of donor stewardship, receptions, and events.
• Lead, plan, and coordinate special projects, programs, and events assigned by the Dean.
• Maintain an organized filing system for accurate record-keeping.
• Review, develop, and implement administrative processes that improve efficiency and effectiveness within the Dean's Office.
• Stay abreast of changes to University policies and procedures and modify practices as necessary.
• Perform other related duties as assigned.

Kenntnisse

Communication skills

Time management

Organizational skills

Discretion and professionalism

Independent and collaborative work

MS Office Suite (Outlook, Word, ShareP

Ausbildung

Bachelor's degree

4+ years executive admin support experience

Tools

Microsoft Office Suite

Jobbeschreibung

The University of Connecticut School of Law seeks an Executive Assistant (Administrative Program Support 4) to the Dean to provide high-level administrative and operational support. You will manage the Dean's calendar, coordinate travel, draft documents, and handle confidential matters, collaborating with staff and faculty to ensure smooth operations.

The role requires initiative, excellent organizational and communication skills, and the ability to manage competing priorities in a dynamic