Executive Administrative Partner to the Dean of Students

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 78,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision care

Life insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

The University of Illinois Urbana-Champaign is seeking an Administrative Assistant for the Office of the Dean of Students in Champaign-Urbana. The role provides high‑level administrative support to the Associate Vice Chancellor for Student Advocacy and Dean of Students, coordinating complex activities and ensuring timely follow‑through across campus partnerships.

The position requires handling confidential information, managing calendars, preparing files, and liaising with faculty, staff,

Qualifications

• Five years of progressively responsible professional experience including supervising staff.
• Ability to learn, interpret, and apply organizational policies and procedures.
• Ability to safeguard confidential and sensitive information with discretion.

Responsibilities

• Manages the dean's calendar, priorities, and time commitments and coordinates administrative details.
• Prepares and maintains files and reports; tracks commitments and follow-ups.
• Serves as liaison between the Office of the Dean of Students and faculty, students, staff, and community representatives.
• Provides support for the Council on Student Conduct; schedules meetings and maintains rosters and minutes.
• Coordinates conferences and events; monitors policy compliance and updates on office websites.

Skills

Organizational skills

Discretion

Communication

Time management

Problem solving

Education

High school diploma or equivalent

Job description

The University of Illinois Urbana-Champaign is seeking an Administrative Assistant for the Office of the Dean of Students in Champaign-Urbana. The role provides high‑level administrative support to the Associate Vice Chancellor for Student Advocacy and Dean of Students, coordinating complex activities and ensuring timely follow‑through across campus partnerships.

The position requires handling confidential information, managing calendars, preparing files, and liaising with faculty, staff,