Executive Assistant to Senior Student Affairs Leader

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 78,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

University of Illinois Urbana-Champaign’s Office of the Vice Chancellor for Student Affairs is seeking an Administrative Assistant to provide administrative support to the Associate Vice Chancellor for Auxiliary, Health, and Wellbeing and back‑up support for the Vice Chancellor’s Office.

The role involves calendar management, meeting coordination, travel arrangements, and preparation of reports and correspondence.

Qualifications

• High school graduation or equivalent.
• Five (5) years (60 months) from categories including college coursework in business, finance, accounting or related field; scale of 60 semester hours = 1 year, 90 hours = 2 years, 120 hours or a Bachelor's = 3 years, Master's or higher = 4 years.
• Progressively more responsible professional, managerial and supervisory experience including supervising staff, organizing and coordinating office operations, and knowledge of office management principles.

Responsibilities

• Manage the Associate Vice Chancellor’s calendar and act as liaison with direct reports.
• Process Alcohol Approval Forms and coordinate liquor licenses renewals.
• Schedule meetings, edit materials, and draft final reports.
• Prepare agendas and meeting notes for director and committee meetings.
• Coordinate yearly student fee review and Repair and Replacement processes.
• Assist with searches for AV and Director level roles including travel, meals, and reconciliations.
• Gather information for reports, handle confidential correspondence.
• Prioritize mail, draft responses, and manage daily communications.
• Arrange travel and reimbursements for leadership and guests.
• Prepare salary letters and maintain personnel files for leadership team.

Education

High school diploma

Tools

Microsoft 365

Word

Excel

PowerPoint

Database applications

Web applications

Job description

University of Illinois Urbana-Champaign’s Office of the Vice Chancellor for Student Affairs is seeking an Administrative Assistant to provide administrative support to the Associate Vice Chancellor for Auxiliary, Health, and Wellbeing and back‑up support for the Vice Chancellor’s Office.

The role involves calendar management, meeting coordination, travel arrangements, and preparation of reports and correspondence.