Executive Administrative Assistant to University Leadership

University of Illinois at Urbana-Champaign; Urbana (IL); Vor Ort; USD 78.000 - 82.000; Vollzeit

Benefits dieser Stelle

Health

Dental

Vision

Life Insurance

Retirement Plan

Paid time Off

Tuition waivers for employees and/or/

Zusammenfassung

University of Illinois at Urbana-Champaign seeks an Administrative Assistant to support the Associate Vice Chancellor for Auxiliary, Health, and Wellbeing, and the Director, with back-up support for the Vice Chancellor for Student Affairs.

Responsibilities include managing calendars, coordinating travel, handling confidential information, drafting correspondence, and assisting with staff processes in a busy higher education environment.

Qualifikationen

• Knowledge of office administration principles and current computer technology.
• Excellent communication, grammar, spelling, and punctuation.
• Ability to craft executive level messages and reports.
• Ability to work independently with good judgement and minimal supervision.
• Experience with calendar management and travel coordination preferred.

Aufgaben

• Manage the Associate Vice Chancellor's calendar with independent prioritization of meetings.
• Process campus-wide forms and coordinate license renewals as needed.
• Schedule meetings, gather materials, and draft final reports.
• Prepare meeting notes and distribute to attendees.
• Assist with yearly salary letters and personnel files.

Kenntnisse

Office administration

Written communication

Independent judgement

Problem solving

Professionalism

Team collaboration

Ausbildung

High school diploma or equivalent

Bachelor's degree

Master's degree or higher

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Office 365

Jobbeschreibung

University of Illinois at Urbana-Champaign seeks an Administrative Assistant to support the Associate Vice Chancellor for Auxiliary, Health, and Wellbeing, and the Director, with back-up support for the Vice Chancellor for Student Affairs.

Responsibilities include managing calendars, coordinating travel, handling confidential information, drafting correspondence, and assisting with staff processes in a busy higher education environment.