Strategic Executive Assistant to the CEO & President

Merrimack Valley YMCA; Lawrence (MA); On-site; USD 75,000 - 90,000; Full time

Job summary

Merrimack Valley YMCA is seeking an experienced Executive Assistant to the President & CEO in Lawrence, MA. This role provides high-level administrative support to ensure efficient operation and effective leadership across the organization.

The position manages communications, meeting coordination, board support, project tracking, donor relations, travel, and executive office administration, enabling the CEO to focus on strategy and stakeholder engagement.

Qualifications

• Bachelor's degree preferred in business administration, communications, nonprofit management, public administration, or related field.
• Experience providing executive-level administrative support, preferably in nonprofit or similarly mission-driven organization.

Responsibilities

• Monitor, triage and draft high-level communications for the CEO.
• Coordinate executive leadership meetings and prepare agendas and briefing materials.
• Document decisions and track action items with owners and deadlines.
• Support Board of Directors meetings with packets, calendars and governance documentation.
• Develop and maintain dashboards and status reports for organizational priorities.
• Coordinate travel, events, donor engagement, and stakeholder relations on behalf of the CEO.
• Manage confidential files and perform other executive-office administrative tasks.

Skills

Executive judgment

Organization

Communication

Attention to detail

Proactive problem-solving

Relationship management

Accountability

Project coordination

Adaptability

Professionalism

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Merrimack Valley YMCA is seeking an experienced Executive Assistant to the President & CEO in Lawrence, MA. This role provides high-level administrative support to ensure efficient operation and effective leadership across the organization.

The position manages communications, meeting coordination, board support, project tracking, donor relations, travel, and executive office administration, enabling the CEO to focus on strategy and stakeholder engagement.