Executive Assistant to CEO — Hybrid, Board & Strategy Support

YMCA of the East Bay; Berkeley (CA); Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

Health insurance

6 weeks Paid Time Off

Retirement plan

Flexible spending account

YMCA membership

Job summary

The YMCA of the East Bay is seeking an Executive Assistant to support the CEO and join the high-performing leadership team serving the greater East Bay. This role provides comprehensive executive-level administrative support and acts as a trusted partner to the CEO.

You will manage complex calendars, coordinate board and committee activities, plan meetings and travel, draft communications, and safeguard highly confidential information while advancing the organization's mission and strategic

Qualifications

• Five or more years of executive administrative support experience, preferably supporting a CEO or senior executive.
• Experience supporting Boards of Directors and preparing board materials/minutes is strongly preferred.
• Exceptional organizational, planning and project management skills.
• Excellent written, verbal and interpersonal communication skills.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.
• Proficiency with Microsoft Office Suite, Outlook and Teams.

Responsibilities

• Provide executive-level administrative support to the CEO and Executive Office.
• Manage the CEO's complex calendar and scheduling.
• Coordinate meetings, travel, and board materials.
• Draft, edit and proofread correspondence and reports for the CEO.
• Maintain confidential records and governance materials.

Skills

Organizational skills

Project management

Communication

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Outlook

Teams

Job description

The YMCA of the East Bay is seeking an Executive Assistant to support the CEO and join the high-performing leadership team serving the greater East Bay. This role provides comprehensive executive-level administrative support and acts as a trusted partner to the CEO.

You will manage complex calendars, coordinate board and committee activities, plan meetings and travel, draft communications, and safeguard highly confidential information while advancing the organization's mission and strategic