Executive Administrator & Board Relations Liaison

Old Colony YMCA; Brockton (MA); Hybrid; USD 60,000 - 74,000; Full time

Job summary

Old Colony YMCA in Brockton, MA is seeking an Executive Administrator & Board Relations to support the CEO, manage the CEO’s office workflow, and handle confidential matters with discretion. You will prepare and edit correspondence, maintain board materials, attend meetings to record minutes, and coordinate cross‑divisional communication and travel for the President & CEO.

Proficiency in Word, Excel, PowerPoint, Teams, Canva, Zoom and current AI tools, plus excellent written and verbal

Qualifications

• Associate’s or bachelor’s degree preferred in business, organizational development, or related field.
• Four to six years of relevant professional experience.
• Excellent written and verbal communication skills.
• Proficiency in Word, Excel, PowerPoint, Teams, Canva, Zoom; strong AI tool adoption.
• Strong organizational skills with well-structured electronic and physical filing systems.
• Ability to record, prepare, and distribute meeting minutes.
• Ability to manage multiple tasks, prioritize, and meet deadlines.

Responsibilities

• Interfaces as liaison with Board of Directors, committees, members, government agencies, and staff.
• Prepares correspondence for CEO’s review/signature and edits outgoing documents.
• Creates and updates materials for Board distribution.
• Attends meetings, records minutes, and reports to CEO while maintaining confidentiality.
• Collaborates with Executive Management to meet timelines and budgets.
• Coordinates travel and calendar for the CEO and handles logistics for meetings.
• Executes special projects and attends trainings on new technologies.

Job description

Old Colony YMCA in Brockton, MA is seeking an Executive Administrator & Board Relations to support the CEO, manage the CEO’s office workflow, and handle confidential matters with discretion. You will prepare and edit correspondence, maintain board materials, attend meetings to record minutes, and coordinate cross‑divisional communication and travel for the President & CEO.

Proficiency in Word, Excel, PowerPoint, Teams, Canva, Zoom and current AI tools, plus excellent written and verbal