Strategic Executive Assistant to Chief of Staff & CEO

UMass Memorial Health Care; Worcester (MA); On-site; USD 41,000 - 74,000; Full time

Benefits offered by this job

Signing bonus

Job summary

UMass Memorial Health Care in Worcester, MA is seeking an experienced Executive Assistant to support the CEO and senior leaders. The role requires managing complex calendars, coordinating travel, preparing meeting materials, and handling confidential information with discretion.

You will partner with the Chief of Staff and other executives, oversee board and committee meeting logistics, utilize WebEx and other platforms, and contribute to continuous process improvements across the executive

Qualifications

• Must have excellent keyboarding skills and be proficient in Microsoft products (Excel, Word, PowerPoint).
• Advanced technical, computer, and internet skills, including video/virtual conferencing software.
• Must have prior experience managing projects and be confident in handling new tasks.

Responsibilities

• Establishes and maintains executive’s calendar making decisions to schedule meetings, appointments and travel time.
• Prepare agendas and appropriate documents to ensure efficient management of meeting schedules.
• Make travel arrangements as needed for executives and handles arrangements for visits by vendors, board members and other visitors/guests.
• Acts as an advisor to internal and external contacts and makes appropriate decisions.
• Monitors progress on important matters and follow up to ensure disposition.
• Answers questions and provides assistance relating to office operations, administrative processes, and established policies and procedures.
• Interacts with vendors and other executives providing and obtaining information to ensure timely completion of assignments and projects.
• Coordinates specials projects as warranted for support of the executive office.
• Utilizes technology and LEAN process improvement tools to standardize work and eliminate waste and improve efficiency.

Skills

Keyboarding

Microsoft Office

Video conferencing

Project management

Education

Associate degree

Bachelor's degree

Tools

WebEx

Job description

UMass Memorial Health Care in Worcester, MA is seeking an experienced Executive Assistant to support the CEO and senior leaders. The role requires managing complex calendars, coordinating travel, preparing meeting materials, and handling confidential information with discretion.

You will partner with the Chief of Staff and other executives, oversee board and committee meeting logistics, utilize WebEx and other platforms, and contribute to continuous process improvements across the executive