Executive Assistant to CEO & Leadership Team

Missions Inc. Programs; Plymouth (MN); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health and dental insurance

403b plan

Disability insurance

Life insurance

Ten paid holidays and PTO

Job summary

Missions Inc. Programs in Plymouth, MN, seeks an Administrative Assistant to support the CEO and the Organizational Leadership team.

This role manages the administrative office, oversees supplies, handles phone communications, and welcomes visitors to ensure smooth day-to-day operations. Key duties include preparing Board materials, minutes, reports, coordinating meetings, organizing campus events, and maintaining a welcoming office environment.

Qualifications

• High School Diploma or GED required; Associate or Bachelor’s degree preferred.
• Minimum of one year experience as an administrative assistant, office manager, or executive assistant; two years preferred.
• Excellent written and verbal communication skills with strong attention to detail.
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint), Adobe, and Outlook.
• Strong organizational and time management skills with ability to prioritize tasks efficiently.
• Adaptable with ability to handle multiple tasks under tight deadlines.
• Proficient typing skills: minimum 45 WPM with 95% accuracy preferred.
• Demonstrated ability to work effectively with diverse populations, including BIPOC, LGBTQIA+, disabled, and other diverse communities.

Responsibilities

• Facilitate preparation for Board of Directors meetings, including document creation and venue coordination.
• Assist in preparing internal and external reports, memos, and other formal documents.
• Compile and complete statistical reports on daily, monthly, quarterly, and annual bases.
• Perform additional duties as assigned.
• Attend and take minutes at leadership meetings and the monthly Management Meeting.
• Provide logistical and administrative support for campus-wide events such as fundraisers and trainings.
• Greet visitors, manage phone communications, and maintain a welcoming office environment.
• Monitor and manage office supply inventory within budgetary constraints.

Skills

Strong communication

Organizational skills

Time management

Detail-oriented

Adaptable

Multitasking

Typing 45 WPM

Education

High School Diploma or GED

Associate or Bachelor’s degree preferred

Tools

Microsoft 365

Adobe

Outlook

Job description

Missions Inc. Programs in Plymouth, MN, seeks an Administrative Assistant to support the CEO and the Organizational Leadership team.

This role manages the administrative office, oversees supplies, handles phone communications, and welcomes visitors to ensure smooth day-to-day operations. Key duties include preparing Board materials, minutes, reports, coordinating meetings, organizing campus events, and maintaining a welcoming office environment.