Strategic Executive Assistant to the CEO

Norm Waitt Sr. YMCA; South Sioux City (NE); On-site; USD 42,000 - 68,000; Full time

Job summary

Norm Waitt Sr. YMCA in South Sioux City, Nebraska seeks an Executive Assistant to the CEO to serve as a strategic partner, prioritizing the CEO’s time and commitments. The role reduces burnout by anticipating needs, protecting executive capacity, and aligning activities with the YMCA’s priorities.

It requires executive-level professionalism and strong discretion. Responsibilities include managing calendars, preparing meeting materials, coordinating board functions, and handling communications

Qualifications

• Bachelor’s degree in business, social services, nonprofit management, or related field preferred.
• Five or more years of experience as an executive assistant or high-level administrative support.
• Proficient in Microsoft Office and standard business software.
• Excellent organizational and communication skills, both written and verbal.
• High attention to detail and ability to manage multiple priorities and deadlines.
• Ability to maintain confidentiality, discretion, and professionalism at all times.

Responsibilities

• Proactively anticipate the CEO’s needs and manage priorities and schedules.
• Independently prepare and adjust tasks, follow-ups, and calendar entries.
• Manage the CEO’s calendar to maximize effectiveness and protect personal time.
• Fully own meeting and event readiness from start to finish, including agendas and materials.
• Draft communications for the CEO with board members, volunteers, and partners.
• Support staff recognition, board communications, and relationship-building touchpoints.
• Identify tasks that can be shifted to others to prevent overextension.
• Represent the CEO with executive professionalism in all interactions.

Job description

Norm Waitt Sr. YMCA in South Sioux City, Nebraska seeks an Executive Assistant to the CEO to serve as a strategic partner, prioritizing the CEO’s time and commitments. The role reduces burnout by anticipating needs, protecting executive capacity, and aligning activities with the YMCA’s priorities.

It requires executive-level professionalism and strong discretion. Responsibilities include managing calendars, preparing meeting materials, coordinating board functions, and handling communications