Executive Assistant & Board Liaison to CEO

Ymcatc; Berkeley (CA); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health insurance

6 weeks of Paid Time Off annually

Retirement plan – YMCA contribution of

Flexible spending account

YMCA membership at Y NorCal locations

Job summary

YMCA of the East Bay is seeking an Executive Assistant to provide high-level administrative support to the CEO and Executive Office, serving as a trusted partner on communications, scheduling and governance matters.

Responsibilities include calendar management, board coordination, travel arrangements, and preparation of materials and minutes for leadership meetings, while maintaining confidentiality and exercising sound judgment.

Qualifications

• Five or more years of progressively responsible executive administrative support experience, preferably supporting a CEO, Executive Director or other senior executive.
• Experience supporting Boards of Directors and preparing Board meeting materials and minutes strongly preferred.
• Advanced proficiency with Microsoft Office Suite, Outlook and Teams.
• Excellent written, verbal and interpersonal communication skills.
• Proven ability to maintain confidentiality and exercise sound judgment in handling sensitive matters.

Responsibilities

• Manage the CEO's complex calendar, scheduling appointments, meetings and engagements.
• Coordinate meetings, travel, materials and logistics for internal and external events.
• Prepare agendas, minutes and board materials for Board of Directors and Executive Committee.
• Draft and proofread correspondence and reports for the CEO.
• Maintain confidential records and handle sensitive information with discretion.
• Support executive leadership meetings with materials and follow-up on action items.

Skills

Organizational skills

Communication skills

Discretion and judgment

Office software proficiency

Cross-cultural relations

Project management

Education

High school diploma or GED

Associate or Bachelor degree preferred

Tools

Microsoft Office Suite

Outlook

Teams

Job description

YMCA of the East Bay is seeking an Executive Assistant to provide high-level administrative support to the CEO and Executive Office, serving as a trusted partner on communications, scheduling and governance matters.

Responsibilities include calendar management, board coordination, travel arrangements, and preparation of materials and minutes for leadership meetings, while maintaining confidentiality and exercising sound judgment.