Strategic Executive Assistant to Senior Leadership

The University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 34,000 - 55,000; Part time

Job summary

The University of Texas Southwestern Medical Center in Dallas is seeking an Executive Assistant (Part-time) to support the Assoc VP and above, and the department chairman, by interpreting and implementing university-wide policies and managing department operations with high initiative.

The role involves coordinating administrative functions, maintaining financial and personnel records, and serving as a liaison with other staff services to ensure efficient operations.

Qualifications

• Education: Associate's Degree in business administration or related field.
• Experience: 8 years of progressively responsible business or administrative experience in a university medical center, governmental environment, or equivalent.

Responsibilities

• Coordinates administrative functions of various sections within department to ensure universal applications of policy; assists in development and implementation of procedures to ensure operational efficiency.
• Maintains broad organization perspective to effectively carry out internal and external relationships of office, such as coordinating and interacting with other staff services departments concerning financial, budgetary, and personnel matters, and in general represents department in absence of top executive or administrator; reports fiscal and personnel status and activities to top executive.
• Maintains appropriate financial and personnel records.
• Provides counsel on administrative matters or decisions affecting interdepartmental relationships by supplying information from variety of sources.
• Examines correspondence, determines work priority, engages in obtaining and dispersing information as appropriate.
• Compiles averages and statistics. Prepares or directs preparation of charts, graphs, slides, and administrative reports as required.
• Makes arrangements for official guests and receives visitors as required.
• Appropriates and tracks funds as necessary.
• May plan, coordinate, assign, and review work of lower level support staff engaged in performance of moderately difficult and complex clerical work tasks, including responsibility for hiring, discharging, demoting, and recommending salary increases.
• Performs other duties as assigned.

Education

Associate's Degree in business administration or related field

Job description

The University of Texas Southwestern Medical Center in Dallas is seeking an Executive Assistant (Part-time) to support the Assoc VP and above, and the department chairman, by interpreting and implementing university-wide policies and managing department operations with high initiative.

The role involves coordinating administrative functions, maintaining financial and personnel records, and serving as a liaison with other staff services to ensure efficient operations.